Admin Officer

Vara Company is seeking for a highly skilled and experienced (Admin Officer) to join our team in Erbil.

Job Description

Job title:                              Admin Officer

Reporting to:                    Administration Manager  

Salary:                                Negotiable

Hours:                                Working Time Based on Company Policy

Location:                            Vara Company / Erbil

Key responsibilities & duties

• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Prepares and edits correspondence, reports, presentations and confidential correspondence.
• Provides quality customer service for all clients including answering telephone enquiries.
• Supports and performs administrative requirements for various committees.
• Coordinates and undertakes booking of travel, catering, events, special functions and meetings as required.
• Maintains administration systems, including diaries, records, mail, filing and archiving of records.
• Coordinates and undertakes purchasing of office supplies, and acts as incurring and certifying officer for purchases.
• Managing office supplies stock and placing orders.
• Ensures operation of equipment by completing preventive maintenance
• requirements; calling for repairs; maintaining equipment inventories; evaluating
• new equipment and techniques.
• Preparing regular reports on expenses and office budgets and maintaining and updating company databases.
• Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Manage schedules and deadlines (for driver & maintenance work)
• Checking company cars (maintenance & other)
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Prepares all outgoing company letters to external parties
• Provide general administrative support including mailing, scanning, faxing and copying to management
• Perform other duties as assigned by line manager requirements between the offered items with the client requirements