Admin/HR Assistant – Basra

Position: Admin/HR Assistant

Reporting To: Basra Office Manager

Duty Station: Basra Office

Responsibilities of the Job:

Administrational duties and responsibilities:

• Issuing Official correspondences with government / visit government entities and follow up.
• Controlling and recording official communication reference numbers.
• Translation of Official Communications and documentation as per business need.
• Employee Transportation arrangement.
• Employee Accommodation arrangement.
• Business Trip Arrangement.
• Visitors care.
• Stationery Purchase and Control. (Expense / Budget Control / Vendor management).
• Follow up Company Car check and readiness / maintenance requirement / movement records.
• Managing Food Services for events and occasions.
• Purchasing of Office equipment.
• Purchasing reports and inventory control.
• Company Store Management.
• Assist new joiner onboarding, orientation, and finalizing contractual documents.
• Lead engagement activities in Basra.
• Follow up on health insurance, medical checkups, and other related matters.
• Follow up clearance process.
• Any other administrational duties assigned based on the business need.

HR duties and responsibilities:

• Assist new joiner onboarding, orientation, and finalizing contractual documents.
• Lead engagement activities in Basra.
• Follow up on health insurance , medical checkups, and other related matters
• Follow up clearance process
• Attendance daily report / check.
• Filling
• HR support for social security / health check / Operation license renewal.
• Engagement activities
• Any Extra duty maybe assigned by HR Management upon business need.

Requirements:

• At least 2years’ of work experience in a similar role, and good knowledge of administrational and HR requirements.
• Bachelor’s degree in Business administration or related field.
• Fluency in English and Arabic.
• Proficiency in Microsoft Office applications (Excel, Power Point, Outlook, etc.)
• Valid driver’s license.
• Iraqi nationality

Soft Skills:

• Communication Skills
• Negotiation skills
• Time Management skills
• Attention to Details
• Organization skills
• Teamwork
• Multitasking Skills