Toyota Iraq

Administration Manager

Job Expired

Job Overview

Job Title: Administration Manager

Reporting To: Baghdad Office Manager  

Job Grade: IV

Department / Section: Admin

Location: Baghdad

Responsibilities of the Job

  • provide high level administrative, strategic planning and operational support
  • offer advice and support to Baghdad office manager and senior management
  • analyze complex issues and develop solutions in the form of plans and strategies
  • Support all functions at Baghdad upon request
  • Analyze Admin operations to evaluate performance of Baghdad office and area of Development “KAIZEN” and determine areas of potential cost reduction, program improvement, or policy change.
  • Prepare daily reports regarding Baghdad office admin activity and suggest changes if any.
  • Coordinate with staff members to discuss issues, coordinate activities, or resolve problems.
  • Implement corrective action plans to solve admin and corporate problems.
  • Direct, plan, or implement policies, objectives, or activities of organizations or businesses to ensure continuing operations, to increase productivity.
  • Negotiate with supplier and evaluate them and prepare contracts or agreements with suppliers, distributors, government agencies, or other organizational entities.
  • present information at meetings or conventions to promote admin services, exchange ideas, or accomplish objectives.
  • Establish departmental responsibilities and coordinate functions among departments and sites.
  • Coordinate the development or implementation of budgetary control systems, or other administrative control processes.
  • Direct or conduct studies or research on issues affecting areas of responsibility.
  • Represent organizations or promote their objectives at official functions, or delegate representatives to do so.
  • Coordinate and support activities of businesses or departments like, logistic, sales, PDI, CPD or distribution of products.
  • Attend and participate in meetings required with governmental and non-governmental entities.
  • Maintain a healthy environment in line with Toyota Iraq policies, rules, and procedures, and make sure that all the staff under his supervision are following Toyota Iraq policies, rules and procedures.
  • Forecasts and plans according to fiscal needs.
  • Address employee satisfaction issues promptly
  • Adhere to high ethical standards, and comply with all regulations/applicable laws
  • Network to improve the presence and reputation of the branch and company under Central and south project management committee.
  • Documenting English and Arabic official letter to be submitted to any ministry and governmental institutions.

Job Specifications

Total professional years of experience: More than 5 years’ experience in a management with outstanding leadership abilities. Excellent written and verbal communication experience for the with Ministries in Federal region.

Languages required: Fluent Arabic and English (writing and speaking)

Education required:  Bachelor’s degree in business, business management or other related fields. And MBA degree is preferable

Nationality: Iraqi

Gender: Equal opportunity for both gender is guaranteed

Skills (Technical & Soft):

Management skills: administration, planning, setting standards, supervision & scheduling.

Negotiation skills: influence, advocacy, respect the ethnic diversity & cultural and religious.

Regulation thinking:  appreciation of the professional, analytical capacity  &  visualize  the concepts.

Creative skills: strategic thinking, teamwork & staff building capacity, coaching.

Technical skills: using computer & software programs (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook)

More Information

  • This job has expired!