Job Overview
JOB VACANCY
Jiyan Foundation for Human Rights is a charitable organization supporting survivors of human rights violations, defending fundamental freedoms, and promoting democratic values throughout the world. Our programs provide mental health, medical treatment, and other support services to survivors of trauma, terror, domestic violence, and human rights violations.
We are seeking applications for the following position:
Position: Administrative Staff – Receptionist
Status: Full-time employee (40 Hours/Week)
Based: Erbil, Iraq
Required Degree: Bachelor Degree.
Reports to: Center Manager (CM), Human Resources Officer
Application deadline: November 28, 2024
KEY RESPONSIBILITIES AND DUTIES
1. Receive, document and communicate incoming phone calls.
2. Schedule and communicate clients’ appointments.
3. Receive clients and guests of the organization at the reception desk; assist them in finding their way to appointments.
4. Document patient data and visitor statistics.
5. Assist therapeutic staff in regular and complete documentation of patient data into the patient files and the database.
6. Assist therapeutic and management staff in monthly documentation of all activities in a report using the resp. Template.
7. Assist administration staff in maintaining a permanent inventory of the organization’s equipment and assets.
8. Regular active participation in language training.
9. Assist therapeutic and management staff in cooperation activities, including visits, briefings and coordination meetings of relevant NGOs, civil society networks or governmental institutions.
10. Cooperate with the Public Relations and advocacy team; support and participate in media work, public events, campaigns, advertisement, awareness raising, fundraising activities, etc.
11. Participation in emergency aid activities.
12. Library administration.
13. Make purchases related to the work of the organization and bring invoices.
14. Administration tasks on need.
15. Preparing the Monthly attendance report of the staff.
16. Helping the HR department with the related tasks.
REQUIREMENTS
1. Fluent in Kurdish and English, Arabic is an advantage;
2. Bachelor’s degree in Administration or management or other related departments.
3. Good computer skills in areas of Microsoft Office, including Word, Excel and PowerPoint.
4. Work experience in administration and receptionist (desired).
5. Experience in working with national and international organizations;
6. Outstanding written and verbal communication skills;
7. Ability to travel, including multi-day trips.
8. Ability to work in an interdisciplinary team and cooperate with other staff members, centers, and external partners.
9. Active interest in promoting human rights and social justice.
PERKS AND BENEFITS
1. Participation in professional training and seminars;
2. Working in an international and dedicated team, with the opportunity to travel;
3. Paid holidays (24 days for the full-time position) plus 15 statutory holidays. Additional paid holidays, especially on the occasion of religious festivals, may be agreed upon;
4. Voluntary pension scheme with employer contributions.
HOW TO APPLY
Please submit, in English:
– cover letter outlining your motivation to work with Jiyan in this particular position
– CV detailing your previous work experience
– Reference letters or reference contacts
via this form: APPLY HERE
Please note that applications that do not meet the requirements or that are incomplete will not be considered.
EQUAL OPPORTUNITY
The Jiyan Foundation for Human Rights is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively promote diversity and inclusion in our workplace, fostering an environment that respects and appreciates each team member’s unique perspectives, experiences, and talents.
