Assets and Administration Officer

Project/Department: Support to Iraq’s Electoral Process-Capacity Development, UNAMI

Duty Station: Baghdad, Iraq

Contract Type and Duration: Service Contract (SC) – SB5 – 10 Months

VA Date of Issue: 15 February 2023

VA Closure Date: 23 February 2023

Female candidates are encouraged to apply.

TERMS AND CONDITIONS TO APPLY

1. CV must be submitted online in PDF along with your Education Graduation Certificate. Link to Apply:

Use English language only.

2. Indicate all your job TOR.

3. indicate clear years of experience with each job (Month/Year)

4. Attached your last evaluation from your previous/current job.

5. If the candidate is currently employed by a government institution, he/she must be able to provide an unpaid leave of absence for the duration of the consultancy.

6. Only candidates who are short-listed will be contacted.

7. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced university degree (master’s degree or equivalent) in Economics, International Development, Political or Social Sciences, Humanities, International Relations, or relevant field. A first-level university degree, in combination with qualifying experience, may be accepted in lieu of an advanced university degree.

Language: Fluent (level C) English and Arabic in both oral and written communication

Experience: A minimum of five years relevant work experience, which involve implementation and management in electoral assistance activities. At least three years’ experience in sustaining high-level professional relations. Experience working with the UN, or an international organisation on electoral issues; demonstrated ability to thrive within a complex multicultural and multinational environment strongly preferred; knowledge of UN rules, regulations, policies, and procedures an asset.

SUMMARY OF KEY FUNCTIONS

1. Assist in day-to-day administration of the Elections Project.

2. Support the Project Manager in managing and monitoring project risks.

3. Stay informed of project activities, assist in implementation and coordination.

4. Assist in effective project management, tracking progress through monitoring and reporting.

5. Ensure proper procurement following UNDP rules and procedures.

6. Assist with the capacity building programme provided to the IHEC to enable its administrative structure and functioning.

7. Support the PM in management and monitoring of risks initially identified, submitting information on the new risks and possible mitigating measures to the Senior UNCT Coordination Advisor for consideration and updating the status of these risks by maintaining a Project Risk Log.

8. Keep abreast of all project activities to provide timely assistance and support the management and coordination of the implementation of the respective activities based on the relevant project documents with a view to achieving project goals.

9. Assist effective project management of the assigned projects administrative outputs, while tracking the project progress through monitoring, evaluation, and reporting.

10. Ensure proper procurement of goods and services in line with UNDP rules and procedures.