Bid Coordinator

The Bid Coordinator is responsible to oversee and coordinate the tendering process for construction projects, working closely with internal teams and external stakeholders to prepare and submit competitive bids. They ensure the timely and accurate completion of bid documents, manage bid schedules, and facilitate communication among project stakeholders to meet bid deadlines and requirements. Additionally, they may analyze tender documents, assess project risks and opportunities, and contribute to the development of bid strategies to enhance the organization’s competitiveness and win rates in the construction market.

Job Responsibilities:

• Prepare and compile bid documents, including proposals, quotations, and tender submissions, ensuring accuracy, completeness, and compliance with client requirements and specifications.
• Coordinate bid activities and processes, liaising with internal departments, subcontractors, suppliers, and other stakeholders to gather necessary information and ensure timely submission of bids.
• Analyze tender documents, including drawings, specifications, and scope of work, to understand project requirements, identify risks and opportunities, and develop appropriate bid strategies.
• Provide support to the estimation team in preparing cost estimates, quantity take-offs, and pricing schedules for construction projects, ensuring alignment with bid strategies and client expectations.
• Manage bid schedules and deadlines, tracking progress, milestones, and deliverables to ensure timely completion of bid submissions and adherence to client timelines.
• Review bid documents and submissions for accuracy, consistency, and compliance with Company standards, policies, and quality assurance processes before final submission to clients.
• Identify and assess project risks and opportunities during the tendering process, collaborating with project teams to develop risk mitigation strategies and contingency plans.
• Maintain communication with clients, attending pre-bid meetings, site visits, and clarification sessions to gather information, address inquiries, and ensure alignment with client expectations.
• Support contract negotiation processes, working with legal and procurement teams to review contract terms and conditions, negotiate pricing, and finalize agreements with clients.
• Maintain records of bid opportunities, submissions, and outcomes, tracking bid success rates, lessons learned, and feedback to inform future bidding strategies and improve competitiveness.

Job Knowledge & Skills:

• Knowledge of Bid coordination and preparation.
• Excellent Microsoft Office Professional skills including PowerPoint.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience:

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies:

Collaboration, Accountability, Resilience, Quality, Leadership,

Cost Management L2, Project Estimating L2,

Document & Record Control L2, Contract/Bid Documents L2, Proposal Management L2

Education:

Bachelor’s Degree in Business Administration or any related field.