PURPOSE AND SCOPE OF ROLE
A document controller is a controller responsible for the timely, accurate and efficient preparation and management of finance & sales documents. The role is to control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by sales teams, finance, or related departments.
- Maintain document control and correspondence folders for each individual car/model, etc.
- Ensure all documentation provided is as per quality formatting requirements.
- Make Jack list Form for new Car. Including: PDI, Manifest, certificate paper, sales contract, Quotation, order, invoice, and delivery paper…
- Processing invoices for all sales transactions
- Preparing quotations as per client’s requirement
- Checking prices and contracts are up to date
- Supporting the sales force with general operations to helming reach the team’s objections
- Copy, scan, store and sort financial and non-financial files in physical & electronic form and present reports
- Handle the processing of all transactions with accuracy and timeliness
- Coordinate sales team by managing schedules, filing important documents, and communicating relevant information
- Check for accuracy and edit files, like contracts, traffic police letters, etc.
- Distribute sales-related copies to internal teams
- Maintain confidentiality around sensitive information
- Prepare ad-hoc reports as needed
- Preparing online sales contract for sold Cars
- Replacement and doing on behalf of Cashier when required
- Preparing documents for Tax purpose
- Bachelor’s degree of Accounting and Finance, Business Administration or similar field
- Experience working with many types of files
- Ability to organize and preserve paper documents
- Thorough knowledge of various kinds of office software
- Attention to detail
- Effective communication coworkers across departments
- Ability to multitask
- Able to use initiative
- Flexible and open to change
- Able to work well with others
Required Language Proficiency
- Address Gulan Street, Erbil, Iraq
- How to apply Interested candidates to send their CVs to [email protected] with subject line "Document Controller"
- Job Reference JSC-Document Controller