The American University of Iraq - Baghdad

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Events Coordinator I Marketing and Communications

Job Overview

Why the American University of Iraq – Baghdad?

The new American University of Iraq – Baghdad (AUIB) opened in Spring of 2021. AUIB began as a dream of influential individuals in Iraqi and United States business, industry, and government who want to see a world-class institution of higher learning established in the city, reminiscent of the days when Baghdad was an educational mecca and flourishing capital of the Muslim world. With an expansive library, palatial college buildings and student centers, state-of-the-art classrooms, laboratories, and athletic facilities, AUIB is a beautiful campus attracting students, faculty, and staff from throughout the world. We invite you to join us in this exciting new venture.

Events Coordinator I (reports through Director and Associate Director)

Position Description: This role will identify and develop objectives, audiences, venues, and best strategy to implement targeted marketing and communications outreach through events. This candidate will be well-organized and possess a sound knowledge of vendor and venue management. Excellent communications skills and an attention to detail are vital in this role that supports institutional reputation building, outreach and brand protection and projection. This candidate will be responsible for assisting team members in coordinating, developing, and implementing the Department’s communications and outreach activities involving internal and external communities and stakeholders. The role will guide and coordinate the work of the Events Coordinator II.

Main duties and key responsibilities include:

  • Performs as AUIB’s Events Coordinator I and creates and executes all functions of the position under the guidance of the Director and Associate Director
  • Understands requirements for each event and creates innovative solutions to challenges
  • Plans events with attention to financial, personnel, and time constraints
  • Books venues and schedules speakers, ushers, and/or emcees
  • Researches vendors (catering, decorators, musicians, etc.) and chooses the best combination of quality and cost
  • Negotiates with vendors to achieve the most favorable terms
  • Hires event personnel or recruits and manages volunteers when needed
  • Works collaboratively and creatively with the Director of Protocol and Special Events in the Office of the President
  • Does final checks at the day of the event (e.g. tables, guest lists, technology, etc.) to assure AUIB standards
  • Oversees event operations and acts quickly to resolve problems
  • Evaluates event success and submits reports
  • Exhibits exceptional oral and written communications skills and affinity for collaborative work on projects and active engagement with people, including external shareholders, students, faculty, staff, and others
  • Thinks strategically and develops reporting and implementation plans with strong follow through and measurable results
  • Learns proactively with organizational agility and strong attention to detail
  • Demonstrates experience in communicating to and with a variety of audiences effectively
  • Is well-versed in event strategies and best practices
  • Serves as a focal point for both the AUIB internal community and external stakeholders concerning events efforts and outreach
  • Provides a consistent brand voice across all materials, events, and activities
  • Assists team in tracking event/activity results and compares with goals with a dedication to continuous improvement
  • Assists team in conceptualizing, creating, and executing event opportunities for the institution’s Colleges, programs, institutes, leadership, partnerships, faculty, and students
  • Maintains strict confidentiality of proprietary data, materials, and other sensitive information
  • Liaises with Marketing and Communications team regarding updates, prioritizes needs, and helps develop content based on research and needs
  • Collaborates and assists with all Marketing and Communications initiatives, informing team colleagues of events opportunities and trends as part of a holistic AUIB brand outreach and development
  • Interprets competitor strategies and consumer/audience behavior
  • Converts large amounts of event and attendance data into meaningful analysis and user-friendly formats for diverse audiences and needs
  • Works under pressure and adheres to strict deadlines
  • Identifies opportunities for the AUIB brand and creates opportunities that push the University’s mission and vision forward to identified stakeholders
  • Helps Department leads manage and track strategic initiatives, working with direct supervisors, peers, and other internal departments, programs, and Colleges to track progress and results and inform future exposure and outreach decisions
  • Ensures accuracy and attention to detail across projects that reflect positively on AUIB’s brand and strategic priorities
  • Plans, develops, and project manages assignments, as well as incoming and existing workflow, and supports the team in best practices to ensure projects are tasked and completed on time
  • Conceptualizes, researches, and executes projects, events, and initiatives requiring a high degree of sophistication and depth of knowledge in order to promote the AUIB brand
  • Keeps leadership and other staff members informed of progress, seeking review and approval at regular intervals, as well as collects feedback from other departments
  • Other duties as required

Basic Requirements:

  • Bachelor’s degree/certificate or equivalent experience in Marketing and/or Communications, Public Relations, Business, Journalism or related field
  • Eight or more years’ experience in institutional event management
  • Eight or more years’ experience in project management
  • Works collaboratively and independently
  • Can communicate fluently in Arabic and English
  • Eight or more years’ work experience communicating with international audiences
  • Eight or more years’ work experience in an international communications setting
  • Exhibits exceptional attention to detail and strong critical thinking and problem-solving skills

Preferred Requirements:

  • Experience creating/running/overseeing multi-faceted events, campaigns and/or creative development projects
  • Familiarity with an academic environment, including personal interaction with faculty, students, and staff
  • Experience in an international higher education setting

Position Type: Full time/Regular, local hire

Procedure for Candidacy:

Applications should include a cover letter addressing qualifications for the position, a curriculum vitae, current formal photo, and the names and contact information for three (3) previous HR directors as a references. Applications and nominations will be accepted until the position is filled. Confidential review of materials and screening of candidates will begin immediately.