Toyota Iraq

Executive Assistant – Erbil

Job Overview

Position: Executive Assistant

Reporting To: CEO

Duty Station: Erbil branch office

Responsibilities of the Job:

  • Manage and maintain the line manager’s schedule, appointments, meetings, and travel arrangements.
  • Prioritize appointments and ensure the line manager is well-prepared for each meeting or event.
  • Manage incoming calls, emails, and communications, filtering and prioritizing them appropriately.
  • Draft, edit, and proofread correspondence, memos, reports, presentations, and other documents.
  • Maintain an organized filing system, both electronically and physically, for easy access to information and documents.
  • Conduct research and compile data on various topics as directed by the line manager.
  • Coordinate and schedule internal or external meetings.
  • Prepare meeting agendas, take minutes, and distribute relevant documents in a timely manner.
  • Arrange domestic and international travel for the line manager, including flights, accommodations, transportation, and visas.
  • Build and maintain positive working relationships with internal and external stakeholders.
  • Represent the line manager professionally and tactfully in interactions with stakeholders.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Adhere to ethical standards and maintain confidentiality in all matters related to the line manager’s office.
  • Support the line manager in various special projects and initiatives.
  • Conduct research, gather data, and provide administrative assistance as required.


  • Bachelor’s degree in Business Administration, or a relevant field.
  • At least 4 years in a similar role.
  • Fluency in English, Arabic, and Kurdish.
  • Proficiency on Microsoft Office Applications (Outlook, Excel, Word, ..etc.)
  • Iraqi nationality.

Soft skills:

  • Strong Organization Skills.
  • Strong Communication Skills.
  • Detail oriented.
  • Ability to be maintain productivity when under pressure.
  • Strong understanding of confidentiality, discretion, and sensitive information.
  • Strong multitasking skills.
  • Problem solving skills.
  • Proactive approach.
  • Strategic Thinking.
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