Executive Assistant – Erbil

Position: Executive Assistant

Reporting To: CEO

Duty Station: Erbil branch office

Responsibilities of the Job:

• Manage and maintain the line manager’s schedule, appointments, meetings, and travel arrangements.
• Prioritize appointments and ensure the line manager is well-prepared for each meeting or event.
• Manage incoming calls, emails, and communications, filtering and prioritizing them appropriately.
• Draft, edit, and proofread correspondence, memos, reports, presentations, and other documents.
• Maintain an organized filing system, both electronically and physically, for easy access to information and documents.
• Conduct research and compile data on various topics as directed by the line manager.
• Coordinate and schedule internal or external meetings.
• Prepare meeting agendas, take minutes, and distribute relevant documents in a timely manner.
• Arrange domestic and international travel for the line manager, including flights, accommodations, transportation, and visas.
• Build and maintain positive working relationships with internal and external stakeholders.
• Represent the line manager professionally and tactfully in interactions with stakeholders.
• Handle sensitive and confidential information with discretion and professionalism.
• Adhere to ethical standards and maintain confidentiality in all matters related to the line manager’s office.
• Support the line manager in various special projects and initiatives.
• Conduct research, gather data, and provide administrative assistance as required.

Requirements:

• Bachelor’s degree in Business Administration, or a relevant field.
• At least 4 years in a similar role.
• Fluency in English, Arabic, and Kurdish.
• Proficiency on Microsoft Office Applications (Outlook, Excel, Word, ..etc.)
• Iraqi nationality.

Soft skills:

• Strong Organization Skills.
• Strong Communication Skills.
• Detail oriented.
• Ability to be maintain productivity when under pressure.
• Strong understanding of confidentiality, discretion, and sensitive information.
• Strong multitasking skills.
• Problem solving skills.
• Proactive approach.
• Strategic Thinking.