Executive Assistant to CEO

We’re looking for Executive Assistant to CEO for our Office in Erbil

• Job shift: (Saturday – Thursday).
• Nationality: Local.
• Working Hours: 8 working hours
• Start date: Immediately.

Requirements:

• Bachelor’s degree.
• Minimum 1 years experience.
• Language: Arabic and English, Kurdish is a plus.
• Only Female Candidates.

Responsibilities:

• Manage the CEO’s calendar by scheduling meetings, appointments, and events. Anticipate scheduling conflicts and make necessary adjustments to ensure efficient use of the CEO’s time.
• Plan and coordinate domestic and international travel arrangements for the CEO, including flights, accommodations, ground transportation, and visa processing. Prepare detailed itineraries and ensure all necessary travel documents are in order.
•  Arrange and coordinate executive-level meetings, including board meetings, leadership team meetings, and other important gatherings. Prepare meeting agendas, draft minutes, and gather relevant documents and materials. Follow up on action items and ensure timely completion.
• Manage incoming and outgoing communications on behalf of the CEO, including phone calls, emails, and written correspondence. Prioritize and respond to messages promptly and professionally. Draft and edit memos, reports, and presentations as requested.
•  Organize and maintain confidential files, records, and documents. Ensure easy accessibility and retrieval of information as needed. Stay updated on industry trends, internal projects, and other relevant information to assist the CEO in decision-making and communication.
• Build and maintain positive relationships with key stakeholders, including clients, partners, board members, and employees. Serve as a liaison between the CEO and various internal and external parties, ensuring effective communication and collaboration.
•  Assist the CEO in executing special projects and strategic initiatives. Conduct research, gather data, and prepare reports or presentations as required. Coordinate cross-functional teams and monitor project timelines and deliverables.
•  Handle confidential and sensitive information with the utmost discretion and professionalism. Maintain a high level of confidentiality in all interactions and ensure compliance with data protection and privacy regulations.
• Carrying out other various assignments assigned by the CEO.