American University of Iraq Baghdad

Executive Assistant to the Dean / College of Arts & Sciences

Job Overview

This position will report directly to the Dean of College of Arts & Sciences.


Job Description:

  1. Serve as the senior staff member in the college, overall responsible for smooth functioning of the Office of the Dean.
  2. Prepare all reports for the college (Ministry, audit, accreditation, etc.).
  3. Provide data about the college as requested.
  4. Collate all information for annual budget preparation for the college.
  5. Work directly with the Librarian to ensure books and databases are up to date.
  6. Liaising with other Executive Assistants across the university.
  7. Engage in institutional research as necessary.
  8. Take minutes of official meetings when requested.
  9. Other duties as may be assigned by the Dean.


Experience, Skill And Educational Requirements:

  1. Bachelor’s degree from a recognized college/ university.
  2. Minimum of 3 years’ experience in a college/ university setting.
  3. Fluent in English and Arabic.
  4. A working knowledge of Microsoft Office software, especially Word, Excel, and PowerPoint.
  5. Ability to learn and use resource management systems or applications that are used in the university.
  6. Ability to work independently and with others.
  7. Ability to engage in a courteous manner with others of different cultures or backgrounds.
  8. Strong desire to join professional development courses/ training classes as directed by the Dean or the university.


Application Procedure:

Applications should include:

  • Cover Letter.
  • Updated Curriculum Vitae.
  • Copies of Passport Data information page.
  • References (contact details) for up to three individuals who are familiar with your work.
  • Copies of all formal academic degrees and certificates.
  • Copies of your Transcripts.

Applications will be accepted until the position is filled. Confidential review of materials and screening of candidates will begin immediately.

Please apply through AUIB website OR send your application and supporting documents to the following email address: [email protected]


If an applicant has any relatives working at AUIB this must be disclosed in writing in the cover letter.

If you have not heard back from us after 3 weeks, it means that your application was not successful.


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