Rotana Hotels

Executive Secretary

Job Overview

Job Description

  • Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
  • Review all incoming mail and prioritize it before forwarding to the General Manager
  • Act on routine standardized correspondence and inform the General Manager accordingly e.g. Requests for membership, accommodation, brochures
  • Co-ordinate and follow up with internal departments on behalf of the General Manager
  • Compose letters on behalf of the General Manager
  • Ensure all correspondence is filed in a methodical systematic basis
  • Attend meetings, record and distribute the minutes and follows up on action items
  • Handle all telephone calls and appointments for the General Manager, screen and prioritize calls as necessary
  • Maintain a database of contacts, which may be required by the General Manager
  • Organise travel and external business trips on behalf of the General Manager
  • Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment
  • Comply with the hotel environmental, health and safety policies and procedures

 

Skills

The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character.

You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events.


More Information

Sponsored