UN

Finance and Budget Officer

Job Overview

Organizational Setting and Reporting

The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. UN-Habitat’s Regional Office for the Arab States (ROAS) manages UN-Habitat’s project portfolio in the Arab States. It ensures that country priorities are in alignment with the UN-Habitat’s organizational policies and strategic objectives and brings through its Regional Representative to the attention of the Executive Management Committee (EMC) opportunities and challenges in the region, allowing for timely feedback and responses to urgent demands and requests from member states. This position is located at UN-Habitat Regional Office for Arab States (ROAS) at the Erbil, Iraq duty station and the incumbent will report to the Administrative Officer, PMO. Under the direct supervision of the (Administrative Officer, Programme Management Officer) and in overall coordination with the Head of UN-Habitat Iraq Programme and Head of UN-Habitat Kurdistan Region of Iraq Office, the incumbent’s duties and responsibilities shall include the following: Responsibilities

Resource Planning:

    •  Reviews, analyses, and finalizes the preparation of the requirements for Grants and Projects budget cost plan through organized projects framework in both Enterprise Resource Planning (ERP) system and United Nations Integrated Planning, Management and Reporting (IPMR) platform in line with approved budget in contribution agreements.
    •  Provides substantive support to relevant departments in UN-Habitat in their review of the Projects Budget prior to deployment.
    •  Ensures legislative mandates are accurately translated into programme budgets, considering United Nations policies and Financial Rules and Regulations. Budget Preparation:
    •  Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of direct and indirect requirements from (a) project managers and head of departments, including programmatic aspects; and (b) requirements for programme operations.
    •  Provides support to substantive office projects managers with respect to the elaboration of resource requirements for budget submissions in areas of funds management, grants and projects management, source to acquire, and grants out to implementing partners.
    •  Provides substantive support to relevant departments in their budget review; assists in securing approval from related departments in UNON. Budget & Finance administration:
    •  Issues allotments, including periodical, interim, ad-hoc, and final financial reports. Preparing projects (Grants) for final closure, including clearing all open ledger accounts, obligations, payables, receivables, outstanding advances, liabilities, and capitalized assets.
    •  Redeployment of funds and budget revisions when request by substantive office and project sponsors in line with legal aspect in contribution agreements and amendments. eOR4Lva DYaVJG
  •  Monitors budget implementation and expenditures to ensure that they remain within authorized levels. Preparation of monthly and bi-monthly progress reports for both actual expenditures and commitments under several budget categories and types.
  •  Administers and monitors budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
  •  Prepares relevant documentation with respect to budget performance submissions.
  •  Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditure.
  •  Review released budget and cash position for UN-Habitat Grants (Projects) to ensure sufficient funds are available for disbursements. Ensure timely identification and recording of income applications.
  •  Liaise with Management, Advisory & Compliance unit (MACs) and UNON in regard to any obstacles that may occur during the financial process in ERP. systems Technical support: Provides substantive, technical and learning support to UN-Habitat in (a) create / maintain master data of projects in Umoja ECC, (b) business intelligence backbone for reporting, (c) Umoja portal and supplier relationship management, (d) Integrated Planning, Management and Reporting (IPMR) platform – Strategic Management Applications – SMA, (e ) IPMR- Business Planning and Consolidation (Budget Formulation), (f) Grantor Management System, (g) Coordination with UNDP and UNON in relation to Inter Office Vouchers (IOV) clearance and relevant financial transactions. General:
  •  Keeps up-to-date on documents/archives/reports/guidelines/rules and regulations that have a bearing on matters related to programme budgets, ensuring compliance with United Nations policies and procedures;
  •  Monitors and supervises the work of subordinate staff as required.
  •  Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  •  Ensures that requirements, background information used for data analysis are documented.
  •  Performs other related duties, as assigned.

Competencies

PROFESSIONALISM: Knowledge and understanding of theories, concepts and approaches relevant to finance, administration, budget and business administration. Knowledge of UN policies, procedures and operations related to budget and finance administration field. Ability to identify issues, analyze and participate in the resolution of issues/problems. Ability to conduct data collection using various methods. Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various research sources, including electronic sources on the internet, intranet and other databases. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting, Science, or related field is required. A first-level university degree in combination with additional two (2) years of qualifying experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Job – Specific Qualification

Not available.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, administration, budget, business administration or related area is required. Experience in an international organization such as the United Nations is desirable. Experience in spreadsheets and in database management is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, Fluency in English and Arabic is required. Fluency of Kurdish language is desirable. NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

Special Notice

This is a project post. Appointment against this position is for an initial period of one (1) year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira “Contact Us” link. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.