Finance Assistant

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din.

Reporting to: Finance T L /Support Service Manager

Management or Non-Management: NA

Direct Reports: Not Applicable

Unit/department: Support Service

Location: Salaheddin, Iraq (with travel to program locations in Salaheddin government as per need)

Authorization level: NA

Overall purpose of the role: 

The Finance Assistant provides administrative or technical support to the finance department. Carries out straightforward tasks under direct supervision and guidance of the Finance Team Leader/Support Service Manager.

Responsibilities:

• To perform the duties of Cashier, which includes responsibility for all cash transactions in the office, safe management, and daily cash count and reconciliation.
• Ensure any cash received is banked intact and immediately and that Office petty cash is securely stored.
• Prepare monthly cash counts.
• To process payment vouchers and ensure supporting documents are submitted according to DRC global rules as well as country-specific regulations.
• To issue operational and program advances, maintain advances tracker, and process settlements in compliance with advances SoPs;
• Organize, file, and scan all payment vouchers with related supporting documents in a proper archiving.
• To be the finance focal point for cash distributions, checking documentation prior to and after distributions and being present to monitor distributions and payments as required.
• Processing daily payments within 3 to 5 working days. This includes prioritization of payments according to their urgency i.e. closing projects.
• To make bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements, etc.
• To maintain daily cash books and ensure the accuracy and quality of bi-weekly cash books, Routine record keeping.
• Correctly use DRC Dynamics functionalities in the area of concern.
• Follows a given work plan.
• To provide the support and the tasks that are given by the supervisor.

        Reporting:

• Support financial report preparations.
• Submit progress and status reports.

Experience and technical competencies: (include years of experience)

Required:

• Minimum of one year of experience working in a similar position.
• Experience in managing and handling cash.
• Good knowledge of computer skills (MS-Excel, MS-Word, Outlook, etc.)
• Strong written and mathematical skills.
• Experience working with UN or Non-Governmental organizations.
• To be able and willing to travel and stay overnight outside the location of work, to support DRC’s operations.

Preferred attributes:

• Strong organizational skills.
• Ability to prioritize large and changeable workloads.
• Good communication skills and ability to work as part of a team.
• Able to work independently and energetically.

Education: (include certificates, licenses etc.)

Essential qualification

• University degree.
• Degree in finance or accounting preferred.

Languages: (indicate fluency level)

• Fluency in Arabic is required.
• Mid-level in English required.

Key stakeholders: (internal and external)

• Support Services Manager, Area Manager
• Finance Officer and Program Team
• Supply Chain team.
• Country office finance team.

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

We offer

• Contract Length: 12 Months
• Salary Band: I
• Start Date: 15-June-2023

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff.

Application process

Interested? Then apply for this position by clicking on the Apply button.

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: [ 25-May-2023 ]

Diversity & Inclusion:  DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.

Note: Due to the urgency of this position, applications will be reviewed on a rolling basis.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

For further information about the Danish Refugee Council, please consult our website drc.ngo