Oxfam

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Finance Assistant

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Job Overview

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

About Oxfam

Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

To support conflicted-affected populations access appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

Job Purpose

To work closely with the Finance Officer on day-to-day operational aspects of the Finance function of Oxfam Country Office and to check the financial payments and to update the books of accounts and to ensure they are up to date, and to check and maintain financial documentation/records, both in electronic and paper format, in a secure and orderly manner.

 

Core Details

Location: Iraq .Anbar
Salary:

 

As Per Oxfam Salary Scale
Internal Grade: E1
Division Division Name Job Family: Finance
Contract type: FIXED-TERM
 

Hours of work:

. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
This role reports to: Program Manager
Staff reporting to this post: N/A
Annual budget         
Key relationships/interactions: The employee needs to work closely with the Finance Officer  and also keep coordination with the other colleague  (Finance Assistants ) In fields
Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter-terrorism and financial sanctions regulations.

 

References: Should you be successful and not already employed by Oxfam GB, we will require a minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK):

It is a requirement in the UK for a new DBS check at an enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

Please specify the level of DBS check. If not, please type N/A.

 

key Responsibilities

 

  1. To support the finance team in ensuring that the program maintains high standards of financial management control, accounting and preparation of reports for the  country  and the donors;
  2. To ensure that cash records are updated daily, expenditures are properly coded and transactions are closely monitored. Ensure that all cash received are recorded immediately & intact. Ensure that any discrepancies are brought to the attention of the finance office and manager on time.
  3. To ensure that staff advances and travel floats are issued strictly within Oxfam guidelines, all recoveries in respect of advances & floats etc owed by staff members to Oxfam are appropriately deducted from the salaries on specified dates and that the finance manager authorizes all float/ salary advance requests and returns submitted by staff. Ensure that float register is properly maintained and staff is properly charged for the private use of phones, photocopies, and vehicles.
  4. To ensure that a complete and accurate record of all petty cash transactions is maintained at all times; that expenditure of petty cash is fully monitored; and that requests for replenishment are made in a timely manner, with strict observation to the insured limit of cash in safe/hand.
  5. Ensure that all petty cash vouchers raised are appropriately approved and filed in a safe place over the life of the projects.
  6. Ensure any cash received is banked intact and immediately and that Office petty cash is securely stored.
  • Carrying out cash counts regularly is a vital control measure on cash management.
  1. To support the finance team in the preparation of project cash projections and with the advice of the finance manager and the program manager, make cash top-up requests to the country office to ensure that the Project has sufficient funds at all time
  1. Ensure that payroll is accurately processed and salaries are remitted by the 25th of each month. The payroll system is properly maintained and updated/ upgraded promptly. Ensure that all statutory deductions are remitted by the due dates.
  1. Conduct actual payment of cash transfers to communities and submit returns to the finance officer immediately after payments. Maintain personal integrity and strictly comply with security guidelines and cash handling procedures.
  2. Deputize the finance officer on all matters related to financial management, control, and reporting.
  1. To ensure that all accounting documents are properly filed
  1. To take up any other responsibility that may be assigned by the line manager 
  1. Arrange field staff salary transfer throw Hawall company also the other related cash transfer in the field offices including the top-up for each Oxfam office in the country.
  1. Arrange the month-end Closing includes cash counts bank reconciliations.

Your commitment to Oxfam

  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Technical Skills and Competence:

  • University degree in a finance-related subject or professional accountancy qualifications or equivalent experience.
  • A minimum of 3 years accounting experience in providing a whole range of accounting services ideally in the NGO or public sector.
  • Ability and experience in using financial software packages and use of other IT software, in particular, Microsoft applications.
  • Ability to approach, train and coach others.
  • Ability to deal with people at all levels and in a highly diverse environment.
  • Able to manage time effectively and deliver results in the most effective and efficient way.
  • Interest in the work of Oxfam and the program
  • Willingness and ability to travel to conflict-affected areas where the Mosul Response program is operating.
  • Ability to prioritize own workload, to work independently where necessary.
  • High level of numeracy, accuracy and analytical skills, and attention to details skill.
  • Ability to work under pressure.
  • Ability to work effectively with others across teams, with competing demands, and driven to achieve results within deadlines.
  • Excellent written and verbal communication skills: proven ability to present information and concepts clearly.
  • Good interpersonal skills experience working in a multi-cultural, multi-location environment.
  • Capacity building experience
  • Fluency in written and spoken English and Kurdish or Arabic.
  • Commitment to the values of Oxfam and its policy on equal opportunities, gender, and diversity.

 

More Information

  • This job has expired!
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