Terre des hommes (Tdh)

Finance, HR, and Admin Office

Job Expired

Job Overview

Overall job purposes

 

 

In his/her capacity as representative Tdh, the Admin Officer is responsible to organize Finance and HR administrative activities for the base of Baghdad and provide support where needed.

S/he supports HR & Finance teams in implementing the admin procedures respecting Tdh mandate and commitments and international standards.

 

Finance activities

  • Monthly closing for Baghdad office.
  • Record all payments.
  • Monthly budget follow up and updates (FMT and BFUs)
  • Pay all the payments
  • Manage the advances for national staffs * operational or salary advance .
  • Pay salaries for National staffs
  • Ensure & monitor financial archives

 

HR activities

 

  • Prepare salary, pay slip and timesheet for Baghdad staff.
  • Lead as HR part on recruitment in Baghdad.
  • Timesheet/Leave management of national staff
  • Archiving of HR files in Baghdad based on the archiving guidelines

Lead on HR administrative tasks including supervising of cleaners and cook

Main responsibilities:

Finance/Admin:

  • Ensure the spread, adherence and monitoring of Tdh’s procedures in the area of the financial management.
  • In charge of capital accountancy (digital and paper)
  • Assure the monthly closure of capital accountancy
  • Responsible for the monthly bank and cash books reconciliation
  • Check monthly the proper filing/stamping of the accountancy documents
  • Verify that all the supporting documentation is correctly filled and eligible for Tdh standards.
  • In collaboration with the budget holders and field coordinator, conduct monthly update on FMT and BFUs.
  • Responsible Ensures the respect of accountancy deadlines.

Human Resources:

  • Payroll preparation and validation at base level
  • Prepare monthly calculations for the social insurance and income tax.
  • Conduct monthly visits to social security department and taxes office to process Tdh staff payment in Baghdad.
  • Preparation and dissemination of pay slips for Baghdad staff
  • Timely update of all HR information in the database to ensure correct calculation of payroll, such as contract amendments, annual leave forms, staff timesheets etc
  • Provide support with recruitment in Baghdad office including applications screening, shortlist, candidate’s invitations to written test/Interview, sending for reference check and creating job offers.
  • Contract management of all national staff in Baghdad by ensuring all the staff are covered with valid contracts during their employment with Tdh.
  • Achieving HR files in Baghdad according to achieving policy and procedure.
  • Ensuring personal files are well maintained in Baghdad office as per the SoPs.

 

Administrative support:

  • Assist the Field Coordinator with briefings to Baghdad visitors
  • When necessary assist the logistics team in booking conference rooms for workshops and other activities of staff
  • Filing and archiving of staff attendance sheets and ensure compliance with staff timesheets and allocation per budget line.

 

Reporting

  • Regularly exchange information with his/her manager
  • Liaise with Logistics team on purchase files payments and documentation.others:

    Accepts new responsibilities as and when those are assigned by the line manager/s.

 

Values:

The post holder is polite, respectful, honest, punctual (and respects deadlines), creative, pacifist, proactive, committed and – during office hours – non-political. S/he is in constant exchange with colleagues and supervisors, communicates problems and enriches discussions. S/he treats people of different religion, age, sex, and economic status appropriate and equally and actively ensures their wellbeing and raises his/her voice when required. S/he is willing to improve own capacities and is open for all topics Tdh is working on to actively contribute to a comprehensive programme implementation.

S/he uses Tdh equipment, vehicles and premises, internet and electricity economically and responsibly. S/he positively represents Tdh to beneficiaries, stake holders and the general public.

 

Tdh Regulations and Policies

The post holder abides by all internal rules, regulations and policies.

 

Qualifications Requested

  • Minimum of two years of professional experience in a similar position
  • Diploma or degree in management, business administration and/or Human Resources.
  • Fluency in Arabic is essential. Fluency in English is mandatory.
  • Able to work in unstable, uncertain or potentially dangerous environments, independently and in a team.
  • Excellent interpersonal communication skills.
  • Strong cross-cultural communication and resilience skills.
  • Strong sense of confidentiality and adoptability for a healthy work environment
  • Able to establish and maintain effective working relations with people of different cultural backgrounds.
  • Computer knowledge of MS Office Word and Excel is essential

 

More Information

  • This job has expired!