Oxfam

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Country Finance Manager

Job Overview

Together we can beat poverty for good. Will you join us?

 

Finance Manager

 

 

Closing date:               22 November 2021

Interview date:            On Rolling Basis

Vacancy reference:     INT7995 – Country Finance Manager

 

 

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

 

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

 

Shaping a stronger Oxfam for people living in poverty.

About Oxfam

 

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

 

Our Team

 

To ensure Oxfam has the management, financial, technical and logistical capacity to scale up and to respond rapidly to humanitarian emergencies and to support long term programming.

 

Job Purpose

 

To manage and co-ordinate the effective and efficient implementation of financial services in the programme.  To advise the programme on ‘best practice’ in all finance areas and create a team than can respond innovatively and effectively to the support needs of the programme team.

programme team.

Core Details

Location: Erbil
Salary:

 

According to Oxfam Iraq Salary Scale
Internal Grade: C1
Division National Job Family: Finance
Contract type: Fixed term
 

Hours of work:

. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to: Country Director
Staff reporting to this post: Snr. Finance Officers
Annual budget          for the post: N/A
Key relationships/interactions:
Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

 

References: Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK):

It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

 

 

 

Key Responsibilities

 

Operational Financial Management and Internal Control:

  1. Ensures that all Finance procedures are consistent with corporate and regional standards, are clearly defined and understood and are operated effectively throughout the programme.
  2. Ensures effective, timely and accurate functioning and monitoring of the complete PeopleSoft financial systems (GL and OPAL), including maintaining the completeness and integrity of data within the system, generating necessary reports and authorising monthly data compilation in the system.
  3. Contributes to the design of and oversee the preparation of regular (monthly/quarterly) management reports (QMRs) to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
  4. Supports the CD, PMs, and other programme staff, in the preparation of programme (PIP) and project budgets, and manage the preparation of financial projections/forecasts on a regular basis.
  5. Responsible for ensuring Bank Mandates and Delegation of Authorities updates.
  6. Responsible in ensuring that all offices have enough funds for programme implementation
  7. Responsible for ensuring that all transactions/finance reports have clear and complete audit trail both for internal and external audits
  8. Acts as direct contact person for both internal and external financial audits including donor-commissioned audits
  9. Ensures effective Asset management in close liaison with the Logistics.

 

Contribution to strategy development and implementation

  1. Contributes to the development and implementation of the programme strategy in close collaboration with the Country Director and the Programme team.
  2. Provides direct support to the Managers and the programme team on all matters of finance specifically budget preparation, monitoring, control and reporting with a view to ensuring good financial standards.
  3. Actively participates in the Country Management Team Meetings and contributes to the smooth implementation of the programme goals and objectives.

 

Donor Finance Management:

  1. Contributes to the development of proposals to donors.
  2. Works with the funding team and the Donor Accountant to manage the preparation of financial reports to Donors according to set deadlines.
  3. Responsible in ensuring complete audit trail from primary documentation to the accounting system for accurate and rapid donor reporting and general record keeping.
  4. Responsible for ensuring proper donor contract management including systems requirements e.g. CRIMSON and RCB.

 

Budget, Financial Accounting and Reporting:

  1. Verifies budgets prepared by Project Offices for accuracy and advises on design for optimum monitoring.
  2. Responsible for ensuring the preparation of the Budget versus Actuals (BVA) and prepares analyses on a monthly basis or as and when required highlighting major variances for follow up and action by the CD, DCD and PMs/Budgetholders.
  3. Responsible for ensuring accuracy and timely submission of month-ends and year-end reports including balance sheet reconciliations.
  4. Responsible for the preparation and updating of annual budget (Global Budgets & Matrix) and forecast for the country programme.
  5. Assesses performance of offices in complying with financial standards and ensures adequate internal controls are in place.
  6. Responsible for ensuring all financial reports – month ends and year-end are complete and submitted to the CD for final approval.
  7. Review and endorse the monthly payroll of all offices and signs/approves the payslip of Erbil office’s staff.
  8. Final technical approval for cash flows, donor proposals and donor reports.

 

Partners Financial Management

  1. Lead in the Partners Financial Assessment in coordination with the Partnership Coordinator/Manager and Programme Managers.
  2. Ensure that Partnership Agreements are checked and reviewed in accordance to Oxfam and Donors requirements before CDs signing.
  3. Ensure the Partners Financial Reports are checked and reviewed following Oxfam and Donors requirements
  4. Responsible for ensuring that partners are monitored and capacitated as regards to financial management and other financial-related aspects of the partners project implementation.

 

Team Management:

  1. Leads, motivates and supports the Finance staff in direct line management to work effectively together in their jobs; provides close technical support to finance officers in the project offices
  2. Responsible for the effective performance management of direct reports, including assessing performance against set objectives and performance Development.
  3. Establishes effective relations with Programme Managers & other managers for application of dotted line management responsibility of finance staff based in their operating locations.
  4. Provides covers for Donor Accountant and Senior Finance Manager and may cover the DCD or CD post if and when needed.
  5. 25-30% of time to be spent for field offices’ and project implementation areas visits.

 

 

Your commitment to Oxfam

  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

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