WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, saving lives in emergencies, building prosperity, and supporting a sustainable future for people recovering from conflict, disasters, and the impact of climate change. In 2022 WFP supported 711,635 people in Iraq. Through providing food for vulnerable people, skills to build futures, and enhanced social protection, WFP is helping the Government of Iraq build people’s food security and resilience. For more information, see wfp.org/countries/iraq and ar.wfp.org/countries/iraq.
This position covers Finance and Administration of the Iraq CO; based in Baghdad and report to the Country Director.
Incumbents are expected to take responsibility for cover a range of aspects of finance, budget, and administration requiring some interpretation of standard guidelines/practices.
Job holders operate with minimal supervision and provide guidance to junior staff to ensure that operation, project, and administrative objectives are achieved. They are heavily involved in day-to-day activities and analytical work, and provide advice on less complex issues, applying rules and regulations and expertise in making determinations and recommendations across a range of activities.
To support the stewardship of WFP’s assets, resources, monitoring budgets, forecasting, analysing, reporting and providing core administrative support to enable effective management of funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.
To contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.
KEY ACCOUNTABILITIES (not all-inclusive)
- Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.
- Contribute towards the development of country specific plans and processes, including administrative processes aligned with Regional and wider WFP strategy, policies, and processes to meet the food assistance needs of beneficiaries within the Country.
- Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.
- Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
- Develop annual plans, contribute to longer term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
- Carry out complex data analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.
- Manage the existing resources in the area of responsibility (e.g., WFP managed facilities, assets, protocol and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
- Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality, and timely services to WFP staff.
- Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions.
- Contribute to the delivery of financial and administrative controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance, or financial risks.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
- Build and maintain the partnership with WFP stakeholders, other UN agencies and local government offices.
- Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Perform other duties as and when required.
STANDARD MINIMUM QUALIFICATIONS
- Advanced University degree in Finance, Business Administration, Accounting or related fields, or First University degree in the same subject(s) with additional years of related work experience plus membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent
- Five or more years of progressively responsible work experience in Financial Management, office management and administration.
- Has experience reviewing and analyzing financial statements.
- Has experience implementing accounting and internal control processes.
- Has provided direction and instruction to more junior staff members in finance and administration.
- Fluency (level C) in English language and Arabic language.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity
- Demonstrates and encourages others to uphold the WFP values, principles and standards.
- Values diversity using respectful and inclusive language and encourages others to do the same.
- Stays focused and calm when under pressure, encourages others to do the same, and offers guidance and support to manage difficult situations.
- Demonstrates humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and pursuing opportunities to develop.
Drives Results and Delivers on Commitments
- Identifies and aligns objectives to the required outcomes, holding self and/or others accountable for the delivery of results for maximum impact.
- Delegates responsibly and provides appropriate support empowering others to deliver results.
- Responds readily to change in different contexts and adapts accordingly.
Fosters Inclusive and Collaborative
- Promotes inclusive teamwork and psychological safety by encouraging colleagues to collaborate by sharing ideas and openly raising issues.
- Supports development for others by giving timely and constructive feedback.
- Seeks out, trusts and listens attentively to diverse views to capture, learn, build and share new perspectives.
Applies Strategic Thinking
- Communicates and fulfils WFP’s vision and operational outcomes to deliver meaningful solutions.
- Demonstrates curiosity, designs and implements new ways of doing things when relevant.
- Gathers data and different perspectives, shares knowledge and uses evidence to inform decision making.
- Implements decisions, considering the risks and implications of actions for teams, projects and other initiatives.
Builds and Maintains Sustainable Partnerships
- Initiates and builds partnerships by identifying and promoting opportunities for mutual areas of interest and benefit.
- Collaborates with partners to deliver common objectives by sharing information and cocreating innovative solutions with beneficiaries when appropriate.
|Description of the behaviour expected for the proficiency level
|Internal Controls & Compliance
|Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
|Performance Budgeting, Reporting & Analysis
|Manages budget, business planning, and forecasting discussions on a programme-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability.
|Resources Management (People, time, assets, etc.)
|Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders.
|Financial Management and Accounting Principles
|Monitors and advises senior leaders on the financial status of projects and programmes, tracking outcomes to ensure transparent and effective utilization of resources.
|Supply Chain and Operations Knowledge
|Demonstrates thorough understanding of WFP programme and financial policies, business processes and applies these in the implementation or support of WFP programme interventions.
OTHER SPECIFIC JOB REQUIREMENTS
- Ability to work independently in a timely and organized manner.
- Excellent oral and written communication skills.
- Willingness to explore and experiment with new ideas and approaches in own work.
- Ability to work in a team and multi-task as needed.
- A strong understanding of finance and administration processes
- Strong coordination and oversight skills
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience in processing accounting and financial transactions and supporting in preparation of financial reports.
- Experience in monitoring, analysing, interpreting, and reporting data, using Excel or accounting package.
- Knowledge of Financial Rules and Regulations, Financial Management Manual, WFP’s accounting policies and IPSAS.
- Good attention to details, communication, teamwork, and client orientation skills.
- Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
TERMS AND CONDITIONS
Position Title: Finance Officer (Finance and Administration)
Contract Type: Fixed Term
Duty Station: Baghdad, Iraq
Salary: Starting at USD 66,014.00 gross per year.
Medical Plan: Valid medical plan for the staff member, spouse, and dependent’s children
Annual Leave: 30 working days per year.
DEADLINE FOR APPLICATIONS
Applications close on 21 February 2024
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.