FastPay

GM Secretary

Job Expired

Job Overview

Job Summary:

GM Secretary will play a pivotal role in providing comprehensive administrative support to the General Manager and ensuring smooth and efficient operations within the executive office. Your responsibilities will encompass a wide range of tasks, including managing schedules, coordinating communications, and handling confidential information. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills.

Duties and Responsibilities:

  • Manage the GM’s calendar, schedule appointments, and coordinate meetings.
  • Arrange travel plans, accommodations, and itineraries for the GM.
  • Prepare and edit correspondence, reports, and presentations for the GM.
  • Maintain and organize electronic and physical files, ensuring easy retrieval of information.
  • Draft and proofread documents, ensuring accuracy and professionalism.
  • Organize and coordinate internal and external meetings, including logistics, agenda preparation, and follow-up actions.
  • Attend meetings, take minutes, and distribute meeting notes to relevant stakeholders.
  • Act as a point of contact between the GM and internal/external stakeholders.
  • Screen and direct phone calls, emails, and inquiries to appropriate parties.
  • Maintain a high level of confidentiality in handling sensitive information.
  • Assist in the execution of special projects and initiatives as directed by the GM.
  • Manage office supplies, coordinate office maintenance, and ensure a well-organized work environment.
  • Handle other administrative tasks as assigned.

Qualifications:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field.
  • Proven experience, minimum (2 years) in Secretary or administrative roles.
  • Excellent communication skills, both written and verbal.
  • Strong interpersonal and conflict resolution skills.
  • Proficiency in MS Office.
  • Fluent in Kurdish, Arabic and English.
  • Strong organizational and time management skills.
  • Problem-solving aptitude and a proactive approach to tasks.
  • Strong teamwork and collaboration skills.

More Information

  • This job has expired!