Chemonics International

Grants Officer

Job Overview

Background:

 

Chemonics is an international development consulting firm that promotes meaningful change to help people live healthier, more productive, and more independent lives. Chemonics’ mission is driven by our commitment to service – to our mission, our beneficiaries, and clients, and our staff. Working under contract with USAID and other aid donors, Chemonics designs and implements development projects in many of the world’s developing countries.

 

The Iraq Durable Communities and Economic Opportunities (DCEO) is a United States Agency for International Development (USAID) program implemented by Chemonics International in Iraq. DCEO aims to support vulnerable communities to build community resilience against destabilizing factors by increasing their adaptive capacity and economic well-being. The project consists of two objectives. Objective 1, Adaptative capacity of vulnerable communities increased is achieved through two components. Component 1.1 seeks to mitigate drivers of conflict in targeted communities and Component 1.2 seeks to enhance community leadership of inclusive local development.  Objective 2, Economic well-being of communities advanced, will rest on the assessments, analysis, foundations, and groundwork of Objective 1.

 

 

OBJECTIVE:
The Grants Officer plays a pivotal role in ensuring the seamless design, implementation, and closeout of grants within DCEO. Responsible for the administration of the DCEO grants program, financial oversight, and communication with grantees. The Grants Officer engages in all key components of grant life cycle and ensures effective communication and collaboration between project teams and external partners. The position aims to uphold considerable standards in grants management, contributing to the overall success and impact of development initiatives.

 

 

Responsibilities:

 

  • Oversee the day-to-day management of grants, including drafting grant packages, monitoring grantees’ implementation, and closing out grants.
  • Work closely with the technical team to integrate technical inputs into all grants.
  • Develop budgets and analyse cost estimates for allowability, allocability, reasonableness and consistency. Ensure memorandum of negotiation for each grant are thoroughly developed.
  • Assess grantee financial management, administrative, and technical capacity to implement the award, identify areas where additional capacity will be needed for successful implementation and viability of the grant.
  • Maintain effective communication and relationships with grantees, disclose any affiliations that could be perceived as a conflict of interest, and will maintain confidentiality regarding program activities.
  • Conduct monitoring field visits to the project sites and grantees sites to ensure the activities are implemented in accordance with the project objectives, Chemonics and USAID regulations  and rise any concerns captured through a field visit report.
  • Monitor grant implementation for compliance with donor regulations, policies, and procedures.
  • Maintain complete and updated grant files on the filing system, update multiple grants trackers, and track clearance and disbursement rates.
  • Track activity completion dates to ensure any extensions are submitted in advance for approval.
  • Ensure that grants and activities are closed out within required time frames and in compliance with the close-out checklist. Flag funding de-obligations for activities undergoing closeout.
  • Ensure awareness and compliance with the DCEO Branding Implementation and Marking Plan (BIMP) for grants.
  • Other duties as assigned.

 

 

Reports to: Grants Specialist

Staff reporting to this post: N/A

 

Required Travel: Minimal (25%)

Working Hours: 40 hours/week

 

 

QUALIFICATIONS: 

 

  • Bachelor’s degree required.
  • At least three (3) years of relevant work experience, including experience with civil society and community-based organizations, governmental entities, support organizations, and the general public.
  • Experience drafting memorandum of negotiation and tracking spending strongly preferred.
  • Knowledge of political and social conditions in Iraq is strongly preferred.
  • Strong interpersonal skills and ability to work with culturally and geographically diverse staff
  • Versatility, integrity, and detail-oriented skills.

 

  • Exceptional organization skills and ability to multi-task work in high pressure, fast-paced environments.
  • Advanced knowledge of MS Word, Excel, and PowerPoint required.
  • Prior experience on USAID programs preferred.
  • Ability and willingness to travel within Iraq.
  • Fluency in written and oral Arabic and English is required.

 

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