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Health and MHPSS PROJECT MANAGER

General Information

The Organization (PUI)

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PUI teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. PUI’s aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

PUI in IRAQ

Present in Iraq since 1983 through Aide Médicale Internationale (AMI), and since 1997 through Première Urgence (PU), PUI (Première Urgence Internationale) brings help to vulnerable refugees, displaced persons as well as host communities (to avoid marginalization when the pressure on available resources becomes unbearable), in order to improve their living conditions and reinforce their resilience to enable them to regain dignity and autonomy. PUI’s objective in Iraq is to provide a humanitarian response to needs arising from movements of population through actions aimed at reinforcing the existing Health system, and providing Mental Health Psychosocial Support to the people in need, but also at providing access to Shelter, to drinking Water, Hygiene and Sanitation. Given the scale of the crisis and the needs observed, PUI emphasizes multiple sectoral interventions and develops as much as possible an integrated approach, keeping health the core sector of its intervention.

Job Description

Overall Objective:

The overall objective of the Health and MHPSS Program Manager is to ensure the implementation of Health and MHPSS activities in IDPs camps in Baghdad and informal settlements Anbar.

The Health and MHPSS Program Manager reports to the Deputy Area Coordinator for Programs and is under the technical supervision of the Health and MHPSS technical coordinators.

Tasks and responsibilities

Programs: He/she ensures the proper implementation, supervision, quality and monitoring of the project in the area of operation

Human  Resources:  He/she  oversees  the  project  MHPSS and Health teams in Latyfia camps and Bzebiz informal settlements

Logistics  and  administration:  He/she  provides  logistical  and  administrative  monitoring  of  activities  under  his/her responsibility.

Representation: At the request of his/her superiors, he/she represents the association with partners, local authorities and stakeholders involved in the implementation of programs his / her area of operation

Security:  He /she  contributes  to  efforts  aimed  at  ensuring  compliance  with  safety  rules  at  the  site,  and  transmits  all information relating to safety concerns to his/her immediate supervisor.

Strategy: He /she contributes to the development of new interventions based on identified needs.

Specific objectives and related activities

1. ENSURE IMPLEMENTATION AND MONITORING OF PROGRAMS

• He/she ensures good communication between project teams and the beneficiary communities by ensuring that beneficiaries and local populations understand the project objectives and participate actively in their implementation.
• He/she ensures the efficient and effective implementation of the project by planning activities and ensuring that activities timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her supervisor and proposes solutions to remedy the situation.
• He/she ensures the technical design and quality of projects is appropriate, in collaboration with the Health and Mental Health technical coordinators.
• He/she ensures PUI project management and technical tools are properly used and implemented by the field team
• He/she ensures the projects adhere to SPHERE standards and humanitarian accountability protocols
• He/she ensures the proper functioning of programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, with the support of CSI MEAL department, he/she tracks the performance indicators defined, reports  on  progress  to  his/her  immediate  supervisor,  signals  any  difficulties  encountered  in  project implementation, and proposes improvements or reorganization on a needs basis.
• He/she ensures the proper collection, follow-up and analysis of any necessary data collected in the context of the programs’ implementation with the support of the MEAL manager and in collaboration with any technical coordinator.
• He/she ensures proper archiving of all the documents, tools and training materials produced in the context of project/s and ensures the availability of the verification sources mentioned in the proposals.
• He/she transmits the internal and external reports to his/her immediate supervisor and to any technical coordinator while making sure to meet the internal deadlines for endorsement and the external contractual deadlines (donor reports). He/she contributes to the monthly report of the mission and to any technical report to be transmitted to technical Department.

2. ENSURE THE MANAGEMENT OF PROGRAM TEAM

• He/she familiarizes himself/herself with the Internal Rules of Procedure of PUI for the mission, and ensures that they are known and respected by the team.
• He/she supervises and manages directly his/her team.
• He/she guides the work of the project teams, tracks the realization of their objectives, and leads the mid-term and final staff evaluations.
• He/she participates in the hiring process of project staff, as well as in any decision related to the HR under his/her direct line management, in  coordination  with  the  Deputy Area Co.
• He/she prepares the job profiles of local staff under his/her immediate supervision.
• He/she assumes or delegates responsibility for the integration  of  new  project-level  staff,  ensuring  the  project  context, relevant tools and PUI policies are well understood.
• He/she ensures compliance with the Internal Rules of Procedure of PUI on the site.
• He/she ensures that each person is subject to a written evaluation at least once per contract period and per year, and at a minimum before leaving office.
• He/she identifies needs and completes training programs for local staff (organizational support, methodology, technical support as the case may be organization of training sessions…).

 

3. ENSURE LOGISTICAL AND ADMINISTRATIVE SUPPORT FOR PROGRAMS

• He/she ensures the provision of adequate means necessary to implement properly programs in line with available budgets.
• He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. He/she contributes to the analysis of supplier of bids for purchases with highly technical specifications.
• He/she communicates with the Logistic manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s.
• He/she participates in logistic meetings, to prepare the procurement plan at the beginning of the projects and on a weekly basis to follow the procurement process. He/she ensures that logistical, administrative and financial procedures linked to project implementation are established and alerts his superiors if gaps are observed in order that corrective action may be taken
• He/she participates in budget follow-up meetings, monitors the efficiency in the implementation of the projects (adequacy between means and resources allocated) and informs this superior in case of gap.
• He/she ensures that HR documents (attendance sheet, leave request, etc.)  are  communicated  to  the  Administrative Manager on time
• He/she  ensures  the  administrative  (partnerships,  HR)  aspects  of  project  implementation  are  followed  up  by  the  Deputy Area Coordinator, Area Coordinator, Admin Base or Admin Coordinator where necessary.

 

4. ENSURE THE REPRESENTATION OF PUI TO RELEVANT EXTERNAL STAKEHOLDERS

• He/she participates in relevant meetings in the area of operation, with local authorities, UN or I/NGO partners
• He/she participates in ad-hoc meetings according to the various humanitarian issues encountered in the field with the various stakeholders.
• He/she strengthens links with other humanitarian actors present in the area for a good coordination.
• In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.

 

5. ENSURE THE SAFETY OF PROPERTY AND PEOPLE

• He/she ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected.
• He/she  manages  the  security  of  the  team  in  day  to  day  operations  to  very  security  sensitive  areas  (red  zone  areas), including using local contacts to get up to date information, planning back up security measures and tracking the team whilst in the field, and informing and submitting security checklist to CSI Security Advisor.
• He/she contributes to data collection on safety issues in his/her field of operations and disseminates them to the Area Coordinator and CSI Security Advisor regularly or on an ad-hoc basis if urgent.
• He/she must ensure that project/s, methodologies, or selection criteria do not place beneficiaries, PUI staff or any other persons in harm’s way. He/she alerts the Area Coordinator without delay, in case of impending danger to teams or beneficiaries.
• He/she ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: gloves…).

 

6. CONTRIBUTE TO THE DEVELOPMENT OF NEW PROPOSALS

• He/she analyzes  the  humanitarian,  political,  social  and  security  situation  in  the  area  and  identifies  key  trends  in collaboration with the Deputy Area/Area Coordinator.
• He/she designs, implements and coordinates assessments as decided in collaboration with the Deputy Area Coordinator and with the support of the MEAL Manager.
• In the context of identifying new operations, he/she contributes to the preparation of project proposals for IDPs/Returnees outside camp.

• He/she participates in the strategy development of the mission.

Focus on 3 priorities activities related to the context of the mission

• Ensure the proper implementation of the programs under his/her responsibility on a timely and good quality basis and following PUI regulations and in accordance with Iraq legislation and donors’ guidelines.
• Ensure the management of the team under his/her supervision and its safety when visiting specifically sensitive areas. Be proactive in needs’ assessment and contribute actively to the development of new action to answer the needs of IDP outside camps.

 

Team management

Direct management: 1 Health Officer, 1 MHPSS Officer

Indirect Management: 3 Psychologists, 3 Psychosocial Workers, 1 Community Health Workers Team Leader, 8 Community Health Workers