HR & Administration Assistant (part-time)

Job Expired

Job Overview

In 2003, , DRC became one of the first organisations to provide humanitarian assistance in the country. Today, DRC continues to provide humanitarian assistance to the most vulnerable displacement-affected families, including IDPs, returnees, and host communities in Basra, Baqubah, Jalawla, Gatoon, Baghdad, Muqdadiya, Balad, Aziz Balad, Samarra, Mosul, Duhok, Tel Afar, Baa’j, Sinjar, and Erbil.


Find more about DRC operations in Iraq here: Iraq | DRC Danish Refugee Council

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified [catcher/appetizer: use active ‘we/you’ language to reduce the distance between us as an organisation and the candidate]


About the job

Under the supervision of the Support Services Team Leader, HR and Admin assistant is responsible for assisting in daily HR and Admin operations. Your main duties and responsibilities will be:

Human Resources

  • Filing of employee records as per legal and internal requirements
  • Develop and manage relevant HR & Admin trackers – including leave, recruitment, learning and staff location
  • Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
  • Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
  • Support with basic tasks related to payroll, social security, and insurance.
  • Responsible for ensuring that employees have valid ID cards at all times.
  • Follow up with Basra DRC staff medical claims. 1rt of raise claims


  • Perform administrative task related to document management, including printing, coordinating signatures, scanning, and archiving
  • Book hotels and flights for DRC staff
  • Coordinate practicalities related to events, meetings, and trainings.
  • Monitor the stock level of office supplies and stationery and prepare replenishment orders with Dynamic PR raise Responsibly.
  • Handle DRC Guesthouse management including occupation planner, supplies, and maintenance.
  • Responsible of Dynamic PR for hotel accommodation for Staff and follow up with finance Department.


About you

To be successful in this role we expect you to have at least 1 – 2 years of relevant experience. Moreover, we also expect the following:

To be successful in this role we expect you to be quality-focused, organized, and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic, and fast-changing environment. Moreover, we expect the following:

  • Minimum 2 year of relevant work in a similar job
  • Knowledge of local (labour) laws and regulations



  • Diploma in Business Administration or related area university degree or similar education


  • Fluency in English and Arabic
  • Ability to deal with emergency


Key stakeholders:

  • External: Suppliers, landlords, repairs,
  • Internal: Programme, Finance, HR


In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.



  • Contract Length: 2 months with extension based on funding availability and performance satisfaction
  • Salary Band: I (Non-management)
  • Start Date: 2 June 2024
  • Comprehensive health insurance for staff, spouse, and up to two children under 18.
  • Personal Accident insurance coverage in the event of work-related accidents during working hours.
  • Psychosocial support for staff and family members.
  • Learning & Development opportunities for professional growth.

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff. Please refer to drc.ngo under Vacancies.


Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.


Closing date for applications: 20 May 2024


For further information about the Danish Refugee Council, please consult our website drc.ngo.


DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.

Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.

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