HR – Administration officer

Job Overview


  • Process all staffing and personnel requests on time with the required quality and customer service to ensure that business is not interrupted and employees perform their work efficiently and effectively.
  • Enter all HR transactions into the system.
  • Consolidate all paperwork related to HR transactions.
  • Coordinate with team leaders and employees for the collection of any missing HR data for employee records.
  • Setup online and paper employee files.
  • Administer leave data and attendance data daily ensuring entry of data feeds from the attendance system into the HR system and reconcile leave balances daily.
  • Ensure that all employees’ data is up-to-date and all HR Processes comply with Labour law.
  • Monitor all Data in the HR system to ensure compliance with all laws and policies
  • Produce Deviation reports from approved policy, propose solutions for conformance.
  • Monitor all leave balances to ensure compliance with policies and labour law.
  • Ensure that all employees’ files & records are updated and complete
  • Ensure that all employees’ information is maintained in personnel files.
  • Administer employees’ work attendance and monitor their punctuality.
  • Ensure all new hire and termination paperwork to be in line with the policies.
  • Prepare employment certificate / income certificate / service certificate upon request.
  • Follow up and ensure that all issues related to medical insurance are accomplished properly with no delays or errors
  • Assign and enter employee identification numbers into the personnel system.
  • Manage the record keeping of HR Data to maintain efficiency and speed in retrieving data.
  • Answer inquiries from employees related to employee records and attendance records.
  • Comply with company policies regarding archiving and documents management.


  • BA in Business Administration or any related field.
  • 0-1 Year Experience in HR Field.
  • A good command in English (Read, Write).
  • A very good Command of Microsoft Office (MS Word, MS Excel).
  • Data analysis and problem solving skills.
  • A very good communication and Interpersonal skills.


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