- Process all staffing and personnel requests on time with the required quality and customer service to ensure that business is not interrupted and employees perform their work efficiently and effectively.
- Enter all HR transactions into the system.
- Consolidate all paperwork related to HR transactions.
- Coordinate with team leaders and employees for the collection of any missing HR data for employee records.
- Setup online and paper employee files.
- Administer leave data and attendance data daily ensuring entry of data feeds from the attendance system into the HR system and reconcile leave balances daily.
- Ensure that all employees’ data is up-to-date and all HR Processes comply with Labour law.
- Monitor all Data in the HR system to ensure compliance with all laws and policies
- Produce Deviation reports from approved policy, propose solutions for conformance.
- Monitor all leave balances to ensure compliance with policies and labour law.
- Ensure that all employees’ files & records are updated and complete
- Ensure that all employees’ information is maintained in personnel files.
- Administer employees’ work attendance and monitor their punctuality.
- Ensure all new hire and termination paperwork to be in line with the policies.
- Prepare employment certificate / income certificate / service certificate upon request.
- Follow up and ensure that all issues related to medical insurance are accomplished properly with no delays or errors
- Assign and enter employee identification numbers into the personnel system.
- Manage the record keeping of HR Data to maintain efficiency and speed in retrieving data.
- Answer inquiries from employees related to employee records and attendance records.
- Comply with company policies regarding archiving and documents management.
- BA in Business Administration or any related field.
- 0-1 Year Experience in HR Field.
- A good command in English (Read, Write).
- A very good Command of Microsoft Office (MS Word, MS Excel).
- Data analysis and problem solving skills.
- A very good communication and Interpersonal skills.