HR and Admin Assistant

Job Overview

POSITION: HR & Admin. Assistant
PROJECT: Mechanization of Agriculture equipment – Phase 2
REPORTING TO: Country Director
EMPLOYMENT TYPE Full – Time (Sunday to Thursday 8:00 – 16:30 hours)
ANNOUNCEMENT DATE: 6th January 2021
APPLICATION DEADLINE Open until filled (if you are interested to apply, please do so immediately)


SWEDO is non-for-profit organization that is known for its robust professional project management skills and quick deployment at the field level. SWEDO was founded in Stockholm, in 1991 as a Swedish not-for-profit, non-governmental humanitarian aid organization. The aims of the organization are to provide humanitarian assistance and promote peace through developmental and rehabilitation projects, support economic and social development, improve human rights and assist in the improvement of local governance structures.

Candidates who are available to join immediately are kindly requested to submit their application letter and updated CV by email to: [email protected]

HR/Admin. Assistant – Erbil, Iraq

Duties and Responsibilities:

  • Work with Team Leader and Country Director to guide and advise management and employees, through all aspects of the employee life cycle to include absence management, investigations, discipline, grievance, capability, in accordance with the consistent application of college policies and procedures and compliance with employment law and best practice.
  • Working closely with Team Leader to support Field Office recruitment through preparation of Job Profiles, Job Advertisements, arranging and attending interviews, preparation of recruitment minutes, issuing conditional offers etc.
  • Ensure all recruitment related documentation is prepared in a timely and accurate manner
  • Maintain recruitment files including keeping record of interview questions, job profiles, job advertisements, recruitment tracker.
  • Create and maintain staff files, ensuring a high level of confidentiality and that staff files are complete, up-to-date, stored safely and can easily be located.
  • Comply with HR policies, complying with both employment law and SWEDO country office policy and provide necessary support to the staff as required.
  • Support all internal and external HR related inquiries or requests.
  • Process payroll and resolve any payroll errors.
  • Prepare and issue new employee contracts and contract variations.
  • Manage HR systems and databases for the provision and management of HR transactions ensuring accuracy of records and information.
  • Plan, organize and schedule priorities in handling multiple tasks and meet deadlines.
  • Maintain and enhance professional knowledge and technical skills by keeping up to date with new developments and relevant trends
  • Ensure compliance with all relevant legislation, service standards and contractual obligations.
  • Any other work given by direct supervisor.


  • Associate Degree in Business Administration or any other related fields.
  • Communication skills both written and verbal.
  • Good understanding of the issues that affect employee relations.
  • Excellent interpersonal relationship building skills.
  • Ability to work effectively both within a team and autonomously, and contribute to a positive team environment
  • Computer literate with a good understanding and knowledge of IT related issues, MS. Office and internet applications.
  • Fluency in Kurdish, Arabic & English languages.



Candidates who are available to join immediately are kindly requested to submit their application letter and updated CV by email to: [email protected]