MAG (Mine Advisory Group)

HR and Admin Coordinator

Job Overview

Principal Responsibilities
Human Resources
➢ Handles the administrative process of recruitment of new national staff.
➢ Ensures that pre-employment checks are completed and that all necessary paperwork is
received from new staff.
➢ Ensures that employment contracts and employment letters are issued to all employees, finalized
and submitted to head office in timely basis.
➢ Organizes induction programs for all new staff in line with MAG policy in coordination with Sector
Manager and HR Coordinator at the head office.
➢ Prepares and submits the monthly staff attendance sheets to the Sector Manager and HR
Coordinator at Head Office as required.
➢ Submits the monthly changes of the nominal rolls to the Sector Manager and HR Manager.
➢ Liaises with the HR Coordinator at the head office ensuring the timely provision of information to
facilitate accurate payroll processing for all staff members.
➢ Oversee adherence to MAG organizational policies and procedures within the sector and advise
and support staff accordingly.
➢ Assist in providing the necessary trainings for staff on MAG HR policies and procedures.
Administration
➢ Maintain an office filing system for all correspondence, both internal and external.
➢ Organise any required travel document and letters of permission from the relevant authorities
and political organisations in coordination with Sector Manager.
➢ Order all stationery and office supplies, and maintain adequate stocks in coordination with the
Logistics Coordinator in the sector.
➢ Act as an intermediary for all visitors to MAG, and arrange appointments as necessary.
➢ Provide administrative support to resident or visiting international staff.
➢ Oversee the maintenance of a clean, organized, and professional environment throughout the
base’s premises.
➢ Supervise the housekeepers, Maintenance Technician and the General Duties and ensure
effective execution of tasks.

Essential Requirements
➢ Bachelor’s degree or equivalent experience in the role.
➢ Work and collaborate effectively within a team.
➢ Able to multitask, manage a heavy varied workload and work with minimal supervision.
➢ Able to credibly represent MAG.
➢ Honest and trustworthy.
➢ Flexible and adaptable.
➢ Proficient in verbal and written communications in English, Arabic and Kurdish languages.
➢ Excellent interpersonal skills with the ability to work with people from different backgrounds.
➢ Supervisory skills, ability to motivate and lead a small team.
➢ Proficiency in computer skills (specifically MS Word and Excel)
➢ A minimum of 3 to 5 years’ proven experience in HR field preferably within NGO sector.
➢ Good knowledge of Iraqi labor laws.

More Information

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