Norwegian People's Aid (NPA)

HR Assistant

Job Overview

Function prerequisites:

The Human Resources (HR) Assistant is part of the project support team and HR department under direct line management of the HR Officer (HRO). The position requires:

  • Familiarity with HR procedures and relevant Iraqi laws.
  • Good cooperating ability, both with national and international personnel.
  • Written and spoken proficiency in Arabic, basic knowledge of English.
  • Basic proficiency in using common computerized software, at minimum Microsoft Office.
  • Communicative, mature, responsible and attention to detail

General Responsibilities:

The HR Assistant supports the project and HR department in recruitment, employee data management, payroll procedures, and archiving. The HRA does this under direct supervision of the HR Officer, in line with the MAD Iraq HR Handbook and Iraqi Labour Law, with stringent attention to General Data Protection Regulations (GDPR).

Responsibilities:

  • Responsible for accurate hard and soft copy processing of employee documentation, such as leave, attendance reports and timesheets, social security and taxes, and otherwise; and communicating with relevant (line) managers relating to gaps and errors.
  • Conduct regular and accurate filing and archiving of soft and hard copy documents and databases, such as for personnel files, attendance, and overall staff records with stringent attention for GDPR and in line with developed systems.
  • Assist the HRO in conducting recruitment processes in line with policy and process maps, with specific responsibilities for screening through the Watchdog system, communicating with candidates and preparation of relevant documentation, including contracts.
  • Assist in the timely preparation of documentation for monthly payroll procedures, including supporting documents, Timesheets, social security reports; and supporting in accurate reflection of associated allowances and deductions – in line with requirements and policy.
  • Support policy application in practice through verification of documentation, and raising concerns in close coordination with the HRO to ensure fair balance between HR policies and effective use of human resources, aiming to optimise staff working conditions.
  • Proactively share information on team, departmental, organisational or governmental developments and challenges with the HRO or other supervisory colleagues in HRO absence.
  • Any other task relevant to the department and role as requested by the HRO, SHRO, PjM, DPM-C.

Required qualifications:

Must have:

  • Bachelor degree.

Desirable:

  • Bachelor in administration, or any other related field.
  • Strong computer skills (MS Office, in particular)

Experience:

Must have:

  • 1-2 years’ experience in the field of HR/administration.

Desirable:

  • Experience in working with international NGO’s.

Personal Competencies:

  • Ability to maintain a consistent level of accuracy and respect for confidentiality.
  • Good communication and time management skills.
  • Ability to function under pressure.

More Information