Publishing date:          – 05 September 2023

Closing date:               – On Rolling Basis

Vacancy reference:    – INT9893 Human Resources Assistant

 

 

ABOUT OXFAM

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

 

OUR TEAM

The Human Resources department is responsible for people strategy; ensuring efficiency and effectiveness in delivery of Oxfam’s human resource operations in country through management of the Oxfam human resources and implementing administrative processes, policies, procedures and systems.

JOB Purpose

The purpose of the Human Resources team is to maintain a fair, equitable and positive work environment for all employees in support of the values and goals of Oxfam in Iraq. In pursuit of this HR Team undertakes to:

Provide professional HR consultation to the Country Programme regarding staffing, organizational effectiveness, training and development, reward and benefits compensation, social justice, equality and related practices

Recruit and hire the most qualified employees by supporting and advising recruiting managers in relation to:

• Actual staffing needs
• Ensuring an effective review process
• Identifying the best and most cost-effective recruitment sources
• Providing a professional interface for prospective employees
• Conducting thorough reference checks
• Establish, administer, and communicate sound policies and practices that treat employees with dignity and equality while maintaining compliance with applicable law, policy and regulation

 

 

 

Core Details

Location:	Anbar with frequest travel to Northwest governorates
Our package: Internal Grade:	As per Oxfam Salary Scale E1
Contract type:	Fixed Term
Hours of work:	. 40 hours per week.
This role reports to:	Area Manager Northwest
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

key Responsibilities

• Support all recruitment processes (Job posting, Longlisting, Selection process, Offering, screening, contracting, onboarding and Inductions).
• Prepare Offers & contract, secure references, facilitate security background check and pre-employment medical check-up process for staff.
• scheduling induction for new joiners and ensure that induction meetings are done timely and induction checklist is updated, signed and filed in personal file.
• Manages and maintains staff leave, R&R, time sheets and attendance schedules. And ensures that absence is proactively managed.
• Support in ensuring that employee medical records are up to date and that arrangements are facilitated if necessary, for any medical treatment that is required.
• Manages relations with medical service providers, monitors medical expenses and ensures medical staff records are handled and kept in a confidential manner
• To collect objectives and performance reviews, and Share performance review report with country HR Team as required.
• Support line managers and teams on processes relating to performance management.
• Ensure file management is properly done digitally and electronically.
• Enter staff medicals HR system and run reports for medicals on weekly basis.
• Update GOLD completely, timely and accurately regularly.
• Ensure GOLD reports are provided whenever needed.
• Ensure that gender and diversity is mainstreamed through all HR and administration work.
• To take up any other responsibility that may be assigned by the line manager.

Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights

Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles