Job Overview
About NAF:
Nabdh Al-Amal Foundation (NAF) for Community Development is a humanitarian, non-governmental and non-profit youth organization, founded by the efforts of university students as a volunteer team under the name “Team of Hope” in the year 2015 after thousands of Iraqi families were displaced to the Debaga and Erbil camps, and the “Hope Team” at that time had a role Big in helping displaced families by providing them with adequate food and shelter thanks to the donations of benefactors and philanthropists. In the middle of 2017, the Foundation was officially registered in the Non-Governmental Organizations Department under the name “Pulse of Hope Foundation for Community Development” and it continued to carry out its humanitarian and charitable activities in the governorates of Mosul, Baghdad, Salah al-Din, and Anbar. Its headquarters moved from Baghdad Governorate to Anbar Governorate in 2020, to be in the Ramadi district, the center of the governorate. The Pulse of Hope Foundation works in the fields of development in all its forms (training, capacity building of youth, job opportunities, supporting the economy, agriculture, …) and also worked in the field of relief, and the field of urbanization, according to the needs of reality and the ability and expertise of the Foundation. The Foundation has a good human resource of staff and volunteers, as there are 10 volunteer teams in 10 different districts in Anbar and Mosul, and it consists of 130 active volunteers with a ratio of 3:1 males and females. The Foundation is managed by 8 full-time employees with different specializations, and postgraduate degrees from different countries. The Foundation has executive and strategic working partnerships with more than 14 international and local institutions and organizations, including USAID, UNDP, GIZ, ONSUR, JUST HUMAN, IOM, and others. The number of individual beneficiaries until the end of the year 2021 reached more than 265,000 beneficiaries in various fields of the foundation’s work.
Job Information
Contract Duration: 7 Months
Governorate: Anbar – Ramadi
Job Shift: Full-Time
Working Hours: 48h per week
Requirements
Minimum Education: bachelor’s degree
Minimum Experience: 1 Year
Published Date: 2023-05-22
Deadline Date: 2023-05-28
Purpose/objective of the position:
The HR & Finance Officer is a combined position that oversees both HR and Finance functions in the area by taking the responsibilities to support NAF activities in the field and staff with admin/finance tasks on daily basis in addition to the implementation of HR policies and procedures, and correct administrative management of the staff in the area of responsibility.
Human Resources Responsibilities:
Recruitment
- In line with the recruitment policy, conduct the recruitment process for the assigned vacancies in the area and select applicants who meet the specified criteria for the position in close coordination with the hiring managers.
- Coordinate with the hiring managers and operations manager to plan and identify the staff needs in the area.
- Ensure that the recruitment process is properly tracked, documented, and archived.
On-boarding/Induction
- Ensure that all new joiners sign their contract on time, assigned an email, receive their ID badge/Insurance Card and IT equipment if needed.
- Track and report the inductions/briefings given to staff in the area of responsibilty on a monthly basis.
- Ensure that all staffs in the area of responsibility (National, visits, etc.) are properly briefed and/or inducted.
Employee Data Management
- Collect the personal documentation of the new joiners during on boarding, scan them properly.
- Enter/update data into the HR database on a regular basis.
- Ensure that staff documents are properly checked and validated (signed by the relevant parties) before sending them to the coordination team.
Attendance & Leaves Management
- Assist line managers to ensure that all staff have a pre-agreed annual leave plans that are updated every quarter.
- Track and approve leave requests and share leave balances with the staff/line managers on a quarterly basis. Ensure that the leave tracker is up to date on a regular basis.
- Retrieve attendance documents (hard copies/electronic reports), review/approve them, and prepare the monthly timesheet (allocation sheet) accordingly.
Salaries & Payroll
- Collect the signatures of the monthly pay-slips and ensure that staff receive their copy.
Performance Evaluation
- Support the bases with performance management, address/report capacity building needs from evaluations.
- Follow up on the implementation of the staff’s performance appraisal system, track and review performance evaluation form, and validate the process (forms signed and properly filled) before sharing them with coordination team.
Contract Management
- Ensure that staff receive and sign their contracts correctly and on time, carry out amendments/renewal/non-renewal and contract termination formalities for employees in the area of responsibility as per the internal regulations.
- Track and follow up on the contract status of staff in the area of responsibility, and request support from the coordination team.
Finance Responsibilities:
Generic Duties:
- In charge of daily bookkeeping and cash counts.
- Handling all payments to suppliers and contractors as requested and authorized by management staff and immediate supervisor by cash
- Contributing to the planning of the expenses in coordination with the immediate supervisor, the logistician, the technical staff, and the project managers
- Monitoring all cash flow movements
- Being aware of mission operating budget and financial conditions and constraints.
- Preparation of cash count.
- Monitoring the level of expenses in relation to available budgets
- Daily administrative office tasks
- Ensuring good record keeping and filing of archive
- Any other duties not listed above and necessary for the implementation of the activities.
Qualifications & Preferred Skills
Person Specification:
Education and professional experience:
- University Degree in Business Management/Administration is preferred, or any other relevant diploma. (Other degrees are accepted if equivalently compensated with enough experience)
- Minimum of a combined 1 years of relevant professional experience in HR and Finance/Accounting.
Competencies: (Knowledge, Skills & Abilities)
- Computer literacy (Word, Excel, Power Point)
- Good leadership skills
- Strong technical knowledge in protection
- High confidentiality, respect and non-discriminatory attitude
- Good interpersonal and communication skills
- Strong analytical and report writing skills
- Strong planning and organizational skills
- Ability to work under pressure and as part of a team
Languages:
- Fluency in Arabic (written and spoken)
- Very Good in English (written and spoken)
More Information
- Address Ramadi, Anbar, Iraq USD Month
- How to apply If you are interested, please apply through the following link: https://forms.gle/EmyWH4n2J5aoZ1si6