HR Officer (Iraq Ntionals ONLY)

Job Overview

Roles and Responsibilities:

Generic responsibilities:

• Ensure that the country set up comply with IRW policies and donor requirements.
• Ensure anti-corruption/Fraud focus in procedures.
• Provide regular analysis and reports.

Specific responsibilities:

KEY ACCOUNTABILITIES

Roles and Responsibilities:

1. Recruitment & selection

• Manage the administration of recruitment campaigns including: advertising vacancies, collating applications and data, corresponding with candidates, assisting managements with the short-listing and selection process.
• Monitor recruitment and selection data to contribute to HR reports and inform decision-making.

2. HR database and reporting

• Enter timely and accurate people data on to the HR database.
• Coordinate reporting from the HR database and assist in the creation of HR reports in order to inform management decision-making.

3. HR communications

• Maintain the HR information on computerized system, including uploading documents and editing content.
• Co-ordinate information provided for the staff newsletter and other internal communications.
• Manage the HR email inboxes, responding to enquiries and referring issues for HR advice, as required.

4. HR administration

• Ensuring provision of and adherence to the IR Iraq`s HRM Policies, Practices, Rules, Procedures, Guidelines and Standard Functions for the Human Resourcing.
• Securing that Procedures and Actions are in line with the National Labour Law.
• Payroll administration on a monthly basis, including collating documents, entering timely and accurate information into relevant spreadsheets and files.
• Ensure that all timesheets filled and signed properly. Collect timesheets for payroll on monthly basis. Prepare and submit staff attendance report, overtime of support staff, and Daily Staff Attendance (if any) to finance department.
• Administration of new starters including pre-employment checks, references, preparing documents, processing applications for benefits and general payroll administration.
• Create and maintain HR records including manual and electronic filing systems, including employee records, new starters, leavers etc.
• Organise individual and group inductions for new employees.
• Coordinate probationary periods ensuring processes are followed.
• Organise and coordinate staff meetings, away days, group training and other meetings and events.
• Coordinate the appraisal process, assisting with internal communications, ensuring documentation is completed and collating information for HR reports.
• Employee benefits administration including applications, changes, and invoices.
• Employment contracts administration: preparing contracts for new starters, contract changes, extensions and keeping accurate records
• Ensuring the Leave Request forms are properly filled and filed and Leave Balance is updated regularly through regular leave tracking sheet.
• Any other duties commensurate with role and grade as requested by the IRI Management.

5. Medical Insurance Coordination

• Collaborate and coordinate with the medical insurance provider on a monthly basis regarding staff additions, deletions, and any required updates and payments.

PERSON SPECIFICATION

A) EDUCATION/TRAINING

Required:

• Bachelors Business Administration – HR fields, or related field

B) EXPERIENCE

• 1-3 years’ experience in the field of HR working with INGOs/NGOs

Professional Qualifications

• Extensive experience in working for NGO or INGOs on emergency fields with a minimum of one year of relevant experience
• Human resource legal background is needed
• English-language proficiency (speaking, reading, writing). Fluency in Kurdish and Arabic is a must.
• Good writing and reporting skills
• Ability to multi-task and meet deadlines
• Proficiency in computer applications (MS Word, Excel, Power point)

D) COMPETENCIES

Core Values (Required) :

• Diversity and Inclusion.
• Integrity

Core Competencies (Required):

• Working with People.
• Drive for Results.

Functional Competencies (Required):

• Formulating Strategies and Concepts.
• Planning and Organizing.

E) CONTACTS/KEY RELATIONSHIPS

HR Manager (as Line Manager), Finance Department, Operations Department, Country Management Team, Program Department/Team and HQ HR.

F) PROBLEM SOLVING (Thinking Environment)

Ability to deal with complex situation and solve issues and problems