PUI (Premiere Urgence Intenational)

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HUMAN RESOURCES OFFICER

Job Expired

Job Overview

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 200 projects by year in the following sectors of intervention: food security, health, nutrition, construction and rehabilitation of infrastructures, water, sanitation, hygiene and economic recovery. PUI is providing assistance to around 7 million people in 21 countries – in Africa, Asia, Middle East, Eastern Europe and France.

 

Première Urgence Internationale in Iraq

Implemented in Iraq since 1983 through Aide Médicale Internationale (AMI), and since 1997 through Première Urgence (PU), PUI (Première Urgence Internationale) brings help to vulnerable refugees, displaced persons as well as host communities (to avoid marginalization when the pressure on available resources becomes unbearable), in order to improve their living conditions and reinforce their resilience to enable them to regain dignity and autonomy. PUI’s objective in Iraq is to provide a humanitarian response to needs arising from movements of population through actions aimed at reinforcing the existing Health system, and providing Mental Health Psychosocial Support to the people in need, but also at providing access to Shelter, to drinking Water, Hygiene and Sanitation. Given the scale of the crisis and the needs observed, PUI emphasizes multiple sectoral interventions and develops as much as possible an integrated approach, keeping health the core sector of its intervention.

 

Job description

 

Overall purpose

The (Human resources Officer) is responsible for any human resources and administrative tasks under supervision of the Admin Coordinator

 

Responsibilities and scope of duties

–               Ensure the HR management of the staff, in compliance with national rules and the donor and Première Urgence Internationale procedures, under supervision of the HR/Admin Co

–               Contribute to HR management of the mission

–               Ensure the respect and development of HR policy

–               Ensure preparation of monthly payment of salaries, under supervision of the administrator/HR Co

Specific goals and related activities

 

  1. ADMINISTRATIVE MANAGEMENT OF THE STAFF

–               Record absences in the HR database

–               Guarantee the administrative management of expatriates within the Première Urgence Internationale mission (file, visa, plane tickets…)

–               Ensure archiving and monitoring of individual folders and deliver all documents relative to the professional life of Première Urgence Internationale employees

–               Check dates of employment contracts and inform the HR/ADMIN Co when they are due to expire

–               Participate in the monitoring of work contracts on the base

–               Contribute to the follow-up of annual appraisal

–               Keep an organisation chart updated for the bases

–               Assist the HR/Administration Coordinator in the organisation and conduct of meetings with personnel representatives

–               Participate in the application of policies relating to salaries and benefits for Première Urgence Internationale

–               Collect the necessary information to monitor changes in the cost of living

–               Keep informed of all bills and changes associated with employment law, employment in general, and staff training.

–               Provide the information and statistical data required for drawing up budgets and salary costs

–               Forward updates, regarding all expatriate and local staff and their contract terms (dates, position, monthly allowance);

–               Keep track of the days off and all other kinds of leaves for the national staff and to make sure the process is respected;

–               Prepare and follow-up the Lease agreement contract.

–               Keep informed of all bills and changes associated with employment law, employment in general, and staff training.

–               Receive each week the attendance sheets for each department, review them and control that we have the documents (leave request, sickness certificate…).

–               Assist the Field coordinator during meetings with personnel representatives, authorities…

 

 

 

 

 

  1. ADMINISTRATIVE MANAGEMENT OF THE MISSION

–               Ensure physical and IT archiving, as well as securing administrative document

–               Follow the date and prepare the external inspection (Ministry of Labour, Donors, etc)

 

  1. RECRUITMENT POLICY

 

–               Ensure that the recruitment policy is implemented and respected

–               Publish the announcement online and to receive CVs.

–               Ensure that all the recruitment document (selection  grid, comparative table, technical tests) are available in all the files;

–               Assist the HR/Admin Coordinator in the recruitments and help holding interviews when needed

–               File and archive the resume received on the email address for each department;

–               Guarantee that procedures for recruitment and terminating contracts are adhered to

–               Welcome and participate in administrative briefing of new personnel expatriate and national staff

–               Prepare new employment contracts

–               Inform new employees about internal regulations

–               Draw up administrative documents relating to employment contracts

–               Prepare and/or gather supporting documents related to each local staff contract : Première Urgence Internationale card, ID and driving license copies, blood type justification, certificates;

–               Help preparing local staff contracts and agreements (new recruitments, contract extensions or renewals) and ensure each staff is aware of contract terms and conditions

–               Inform new employees about internal regulations.

 

  1. PAYMENT

–               Update the HR DataBase with monthly attendance;

–               Prepare the pay roll at the end of each month;

–               Prepare the expatriates per diem at the beginning of each month ;

–               Update the Salary database every time a change arise.

–               Compile and verify monthly the information entered by bases in the HR data base

–               Fill monthly the information in the HR data base

–               Issue pay slips and organize with the Administrative assistant the payment of salaries after approval by the HR/Administration Coordinator

–               Calculate taxes and duties and create pay records for the relevant organisations

 

  1. OTHER DUTIES

–               Ensure the confidential information that is dealt with the course of the work remain  within the Admin and Finance department only and are not shared within or outside Première Urgence Internationale

 

Required Profile

 

Required knowledge and skills
Required desirable
Education / Training

 

University degree in administration

 

–     Human resources certificate
Professional experience –        Minimum 1 year experience in human resources –     Experience with NGOs

 

Knowledge and skills

 

 

 Writing skills

Analytical skills

–     Pedagogical skills

–     Ability to work with international people

–     Ability to work in unstable circumstances

Languages

–                      English

–                      Arabic

–                      Kurdish (sorani)

 

X

X

X

 

 

 

Software

–                      Pack Office

–                      Excel

 

X

X

 

 

Required Personal Characteristics (fitting into team, suitability for the job and assignment/mission)
Good relational capacities

Responsiveness

Well organized

Team spirit

Training skills

Ability to take initiative to deal with difficulties encountered in daily work and suggest improvement

Autonomy, neutrality

Other
Motivation to help people in need

Conflict resolution and diplomacy experience

Good communication and diplomacy skills to manage relationship in potentially tense situations

 

This job description may be subject to modifications in the future, depending on the evolution of the activities. These modifications will then be defined and discussed between the employee and Première Urgence Internationale.

In general, the employee will take all necessary actions for the correct development of Première Urgence Internationale activities in KRI in the limit of its tasks and responsibilities and of legal conditions of the work legislation.

More Information

  • This job has expired!

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