HR- Intern

Job overview : 

Background

arche noVa is a humanitarian organization from Dresden, that has been supporting people in need for over two decades, performed long-term development cooperation and implemented education programs. Founded in 1992 by Sven Seifert and a group of dedicated people that organized a transport of humanitarian aid to Iraqi Kurdistan, today arche noVa focuses mainly on WASH projects, which combine the three components of water, sanitation and hygiene in various contexts. Over 844 million people worldwide lack a safe water supply, and nearly a third of the world’s population lives without adequate sanitary facilities with significant danger for their health and development.

We are excited to announce a valuable internship opportunity with our Organization in Erbil, Iraq. The details of the internship program are as follows:

1. Internship Start Date: April 2024.

Scope Of Work:

• Assist in assuring that staff lists are up to date, AN staff IDs are updated, personnel files are complete and assure adherence to the highest level of confidentiality. Up-to-date files are to be maintained in both hard and soft copies.
• Main task is  archiving, filing and scanning of documents and organizing them according to the projects.
• Maintain an updated job description database, as well as templates of contracts and agreements, in all the appropriate applicable languages.
• Ensure timely collection of monthly time-sheets, as well as the collection of all leave request forms.
• Maintain a master leave database, tracking all leave taken and ensuring the timely submission and approval of leave forms.
• Assist the Line Manager in monitoring the expiry of staff contracts and advice the Line Manager in a timely manner.
• Liaise or communicate with potential candidates throughout the recruitment process and schedule interviews through email and phone calls.
• Prepare CfW agreements as well as all the necessary supporting documents.
• Assist line manager in the resignation, exit process of any staff leaving AN as well as all necessary documents during the handover process.
• Any other duties assigned by the Line Manager and Head of Operations.

Qualifications and Preferred Skills:

• Experience in international NGOs is preferred.
• One year experience in human resources or any relevant field.
• College/bachelor’s degree preferred.
• Experience in the usage of computers and office software packages (MS Word, Excel).
• Ability to work efficiently, under pressure and adapt to difficult conditions.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills.