Sardar Group

Legal Assistant _ Baghdad

Job Expired

Job Overview

Overall Objective of the Job:

Provides administrative support to the legal team by performing various organizational and communication tasks.

Tasks and Responsibilities:

  1. Document Collection and Updates:
  • Collect and maintain all necessary documents from the HR department monthly, ensuring accurate and up-to-date information.
  • Update newly hired employees’ documentation, including employment contracts, personal information forms, and any relevant paperwork.
  1. Digital Archiving:
  • Establish and maintain a digital archiving system for employee documents and files.
  • Ensure proper organization, labeling, and accessibility of electronic files related to social security and other HR-related matters.
  1. Foreign Employees’ Document Management:
  • Monitor the expiry dates of foreign employees’ work permits, visas, stickers, iqama (residency permit), and other relevant documents.
  • Coordinate with foreign employees and relevant authorities to ensure timely renewal or processing of necessary documents.
  • Maintain an organized archive of all foreign employees’ documents, adhering to legal and regulatory requirements.
  1. Social Security Payments:
  • Follow up on the monthly social security payments, collecting formal documentation and receipts for records and compliance purposes.
  • Coordinate with the finance department to ensure accurate and timely submission of social security payments.
  1. Compliance and Inspection Preparation:
  • Prepare all necessary documents required for annual and sudden inspections, ensuring compliance with labor laws and regulations.
  • Ensure all employee records and documentation are in order and readily accessible during inspections.
  1. Reporting and Communication:
  • Provide daily and monthly reports to the direct manager, highlighting any documentation-related issues or updates.
  • Collaborate with other HR team members to ensure effective communication and coordination.
  1. Ministry of Labour Requirements:
  • Liaise with the Ministry of Labour or other relevant government agencies as needed, providing requested documents and information promptly.
  • Stay updated on any changes or updates to legal and regulatory requirements related to HR documentation.
  1. Company Inspections:
  • Conduct regular inspections across all Sardar Group companies to ensure compliance and readiness from the HR department’s perspective.
  • Address any gaps or issues identified during inspections and collaborate with relevant stakeholders to implement necessary corrective actions.


Job Requirements:

  • Bachelor’s degree in HR management, business administration, or a related field.
  • Minimum 1 year of experience in HR documentation management, Legal officer, preferably in a similar role.
  • Excellent organizational skills with a keen eye for detail.
  • Strong knowledge of labor laws, regulations, and documentation requirements.
  • Intermediate English language is required.
  • Proficiency in digital archiving and document management systems.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Proficient in MS Office applications.
  • Strong time management and prioritization skills.


More Information

  • This job has expired!