Job Overview
Job Description:
The MHPSS Center Administrator will be responsible for the overall management and efficient operation of the MHPSS Center in Mosul.
This role encompasses administrative, logistical, security, and HR functions, with a focus on supporting the MHPSS and education teams, coordinating with Erbil-based officers, and liaising with local authorities and the governorate.
Key Responsibilities:
- Center Management:
- Oversee daily operations of the MHPSS Center, ensuring adherence to organizational standards and efficient functioning.
- Manage center logistics including procurement, inventory, and facility maintenance.
- Ensure effective implementation and monitoring of security protocols to safeguard staff, visitors, and the premises.
- Logistics and Security:
- Coordinate logistical operations such as transportation, equipment management, and supply chain activities.
- Supervise and manage drivers to ensure timely and secure transportation services.
- Implement and manage security measures, including emergency response procedures, to maintain a safe environment.
- Human Resources:
- Support HR functions for all center staff, including recruitment, onboarding, training, and performance management.
- Address HR-related issues and maintain accurate personnel records.
- Facilitate effective communication between staff and the HR department.
- Coordination and Support:
- Provide operational support to the MHPSS and Education Coordinators, assisting with program implementation and daily activities.
- Assist MHPSS workers with their operational and logistical needs both within and outside the center.
- Collaborate with the Financial Officer and Financial Coordinator to assist with financial management and reporting.
- Liaison with Authorities:
- Coordinate with the governorate and local authorities to prepare and obtain necessary approval letters and documentation.
- Maintain effective communication and collaboration with local authorities and other relevant stakeholders.
- Information Management:
- Ensure that all information related to the center is securely managed, with a focus on protecting confidential information.
- Maintain up-to-date and accurate records of center operations, staff, and activities.
- Reporting:
- Provide regular updates and reports to the Program Manager on center operations, including logistics, security, HR, and other relevant aspects.
- Other Duties:
- Perform additional tasks or responsibilities as assigned by the Program Manager.
Education:
- Bachelor’s degree in business administration, Management, Social Sciences, or a related field. A master’s degree is preferred.
- Experience:
- At least 5 years of experience in a similar role, preferably within an NGO or humanitarian organization.
- Proven experience in center or facility management, including logistics, Finacial, HR, and security.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent interpersonal and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to handle sensitive and confidential information with discretion.
- Language:
- Fluency in Arabic and English is required. Knowledge of kurdish is an advantage.
- Personal Attributes:
- Strong leadership and team management skills.
- Ability to work under pressure and in challenging environments.
- High level of integrity and professionalism.
- Strong problem-solving skills and attention to detail.
- Additional Requirements:
- Willingness to travel within the region as required.
- Knowledge of the local context and familiarity with the cultural and socio-political environment of Mosul and Ninewa Governorate.
More Information
- How to apply If you are passionate about making a positive impact and have the required experience, we invite you to apply. Interested candidates are invited to submit their motivation letter and English CV by email to: [email protected] Demonstrate how you meet the qualifications for this position, no later than August 6th, 2024 **CVs without the subject line "MHPSS Center Administrator" will not be considered. The application CVs will be on a rolling basis. Links to CVs will not be taken into consideration. Only shortlisted candidates will be contacted.