UNESCO

NATIONAL PROCUREMENT AND CONTRACTING OFFICER

Job Overview

Post Number : 5IQADM0005PA

Grade : NO-C

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Erbil

Job Family: Administration

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 30-NOV-2022

 

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

 

Duration of contract: 1 year with possibility of extension subject to availability of funds and satisfactory performance.
Only nationals of Iraq may apply to this position.

OVERVIEW OF THE FUNCTIONS OF THE POST

 

Under the overall delegated authority of the Director/Head of the Office and the direct supervision of the Senior Finance and Administrative Officer, the incumbent provides dedicated procurement services to coordinate the procurement, importation, distribution, and delivery of all required infrastructural needs, equipment, materials and other related goods for the UNESCO Iraq Office. The incumbent will ensure best value for money and fairness, integrity and transparency of processes in accordance with Organization’s regulations, rules and procedures as well as international standards and best practices.

The National Procurement and Contract Specialist supervises and leads the support and staff of the Unit. S/he works in close collaboration with the Management Unit, Operations, Programme and project teams in the country office, UNESCO HQs staff and officials to successfully deliver procurement services.
Specifically, the incumbent shall:

  • Coordinate the evaluation team, analyze and evaluate vendors offers considering various factors affecting cost, technical specifications, implementation schedules, reliability, and after-sales/completion implications, ensuring value for money.
  • Review procurement and other new contract requests prepared by Programme staff to ensure completeness, correctness and adequacy to assure fair and transparent competition or comparison process, assisting in market research and providing advice where required.
  • Provide policy, guidance, training and technical assistance to staff in planning, developing and managing contracts (including the identification of requirements, estimation of budgets, appropriate procurement or contracting methods, etc.) with a special focus on high value/high-risk contracts.
  • Provide advice on the selection of appropriate contractual modalities for engagement with Vendor, Consultants and Partners in various programmes and project contexts.
  • Analyse and reviews existing internal office practices and policies with respect to partnership with NGOs and CBOs and proposes ways and means to ensure more effective partnership with these organizations.
  • Review the ongoing procurement and contracting practices undertaken by the projects for continuous identification, assessment, prioritization, and monitoring of risks.
  • Negotiate the settlement of disputes arising from contractual relationships between contract holders and the FO. If in the course of negotiation, it becomes apparent that no amicable solution will be possible, and that formal legal proceedings are likely to be initiated against UNESCO, then s/he shall promptly notify and liaise with the OPS/PRO/LA on the appropriate next steps
  • Provide substantive support and guidance on activities related Enterprise Risk Management and project risk assessments for the Field Office.

COMPETENCIES (Core / Managerial)

Communication (C)

Accountability (C)

Innovation (C)

Knowledge sharing and continuous improvement (C)

Planning and organizing (C)

Results focus (C)

Teamwork (C)

Professionalism (C)

For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

 

Education

  • Advanced university degree (Masters or equivalent) in public procurement, business administration, finance, law, or closely related field(s).  A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • Professionally recognized procurement certification (e:g Chartered Procurement and Supply Professional (CIPS).

 

Work Experience

  • Minimum four years of progressively responsible relevant professional experience in procurement and contract management work.
  • Experience in administrative work, preferably with wide experience in procurement in a UN agency or other international organization.

 

Skills and Competencies

  • Knowledge of commercial supply sources and of common business and industry practices.
  • Ability to coordinate and monitor own work plan and those under his/her supervision.
  • Ability to provide quality and timely support and services.
  • Ability to work in a multicultural environment and to establish good working relationships with external and internal partners.
  • Ability to interpret and strictly apply of a wide range of available procurement and contracting regulations, processes, guidelines, frameworks, standards and other governance directives.
  • Ability to work independently and provide supportive leadership.
  • Ability to build constructive internal and external working relationships.

 

Languages

  • Excellent knowledge (written and spoken) of English and Arabic.

BENEFITS AND ENTITLEMENTS

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.

The approximate annual starting salary for this post is 57, 321 US $.

For full information on benefits and entitlements, please consult our Guide to Staff Benefits.

SELECTION AND RECRUITMENT PROCESS

 

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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