Wchan Organization for Victims of Human Rights Violations

Office Manager (Re-advertised)

Job Expired

Job Overview

Position name:          Office Manager

Duty stations:             Erbil Office, with frequent travel to the field.    

Advertising Date:          07 March 2024

Deadline for applying: 16 March 2024


Female candidates are highly recommended to apply.


Summary of Position:

The Office Manager is responsible for supporting the operation staff and activities during implementing projects. This includes administrative support at the main office and sub-offices inside and outside camps, outreach activities, and training courses.

Essential duties and responsibilities:

  • Participates in developing and updating administrative policies and procedures.
  • Supervises tidiness and cleanliness of the office and ensure utilities are in place.
  • Coordinate with IT staff on IT equipment.
  • Keeps in and out documents, including minutes of meetings and official letters.
  • Verify staff attendance sheet and timesheet.
  • Maintains Procurement Officer, Drivers and Cleaner duty schedules.
  • Supervises the Procurement Officer in logistic and admin related matters.
  • Monitor security situation and report to the Project Coordinator.
  • Arranges training halls, transportation, stationery, accommodation and food during training courses, workshops and educational seminars.
  • Provision of communication and phone refresher cards.
  • Ensure vehicle maintenance and fuel supply are done on regular basis.
  • Coordinate with Project Coordinators during conducting field visits.
  • Responsible for arranging trips for Wchan staff and visitors between various places within Erbil and Kurdistan region.
  • Represents Wchan at different government offices including NGO directorate and other governmental offices in administrative related tasks.
  • Other relevant duties.

Job Requirements:

  • Minimum bachelor’s degree preferably in administration, business management or other related fields.
  • At least two years of relevant work experience with NGO, national or international.
  • Ability to communicate, both orally and in writing, in Kurdish, Arabic and English languages.
  • Good organization skills.
  • Good computer knowledge and skills in MS Office.
  • Ability to compute statistical calculations (rate, ratio and percent).
  • Good interpersonal and communication skills.
  • Self-motivated, active and willing to work in a team.
  • Adherence to the timelines.

More Information

  • This job has expired!