Office Manager (Re-advertised)

Position name:          Office Manager

Duty stations:             Erbil Office, with frequent travel to the field.    

Advertising Date:          07 March 2024

Deadline for applying: 16 March 2024

Female candidates are highly recommended to apply.

Summary of Position:

The Office Manager is responsible for supporting the operation staff and activities during implementing projects. This includes administrative support at the main office and sub-offices inside and outside camps, outreach activities, and training courses.

Essential duties and responsibilities:

• Participates in developing and updating administrative policies and procedures.
• Supervises tidiness and cleanliness of the office and ensure utilities are in place.
• Coordinate with IT staff on IT equipment.
• Keeps in and out documents, including minutes of meetings and official letters.
• Verify staff attendance sheet and timesheet.
• Maintains Procurement Officer, Drivers and Cleaner duty schedules.
• Supervises the Procurement Officer in logistic and admin related matters.
• Monitor security situation and report to the Project Coordinator.
• Arranges training halls, transportation, stationery, accommodation and food during training courses, workshops and educational seminars.
• Provision of communication and phone refresher cards.
• Ensure vehicle maintenance and fuel supply are done on regular basis.
• Coordinate with Project Coordinators during conducting field visits.
• Responsible for arranging trips for Wchan staff and visitors between various places within Erbil and Kurdistan region.
• Represents Wchan at different government offices including NGO directorate and other governmental offices in administrative related tasks.
• Other relevant duties.

Job Requirements:

• Minimum bachelor’s degree preferably in administration, business management or other related fields.
• At least two years of relevant work experience with NGO, national or international.
• Ability to communicate, both orally and in writing, in Kurdish, Arabic and English languages.
• Good organization skills.
• Good computer knowledge and skills in MS Office.
• Ability to compute statistical calculations (rate, ratio and percent).
• Good interpersonal and communication skills.
• Self-motivated, active and willing to work in a team.
• Adherence to the timelines.