Operations Coordinator

Job Expired

Job Overview

Works under the supervision of Operations Manager and supporting him by performing projects such as following-up activities, making necessary documentations, preparing Proof of Delivery (POD) and submitting invoices. Coordinators assist other members within the management team. Manage and organize the tasks to be performed on daily basis. Females are more preferable.



  • Assist Operations Manager in managing and handling shipments and operations
  • Share the details of shipments with airport team and ask for required documents and approvals
  • Find the location and ETA of all shipments using the Track and Trace System
  • Follow-up shipments status on daily basis, which includes
  • Advise the client for preparing the document needed
  • Collect the approval, documents and paperwork from clients’ office if needed and submit it to airport team
  • Update the client on shipment and the processes status
  • Prepare Proof of Delivery (POD) for shipments prior to be cleared
  • Making Invoices and prepare the backups
  • Submit invoices to client’s office
  • Prepare cost analysis form and other documents when required by Operations Manager
  • Coordinating with Warehouse team for receiving and dispatching goods
  • Conducts and organizes activities to fulfil the requirements and meet the deadlines
  • Organizing the company documentations and customers folders and files
  • Perform other duties as would be required by Operations Manager



  • Proficiency in computer skills such (MS Word, Excel & Outlook)
  • Having excellent knowledge in using internet and browsing
  • Fluent or very good English language skill
  • Bachelor’s Degree in Business, Management, Computer science or other related fields
  • Ability and interest to learn new things easily
  • Capable to work under instructions and pressure
  • Capable to work in a team environment
  • Capable to communicate effectively with clients/customers, vendors, and other team members
  • Ability to work independently
  • Ability to travel, when required

Working hours:

  • Saturday to Thursday
  • 8:30am to 4:30pm


More Information

  • This job has expired!