Orphan Child Welfare Program (OCWP) Assistant (Iraq national ONLY)

Job Expired

Job Overview

PURPOSE OF DIVISION:

Through capacity building and through technical and programme support, the International Programme Division keeps the organization focused on the socio-economic and humanitarian needs of vulnerable people. The division reinforces IR’s implementing structure to enable these people and their communities to develop themselves sustainably and ensures that the organization is prepared to respond promptly and effectively to humanitarian crises.

The division increases the organization’s ability to tackle poverty by developing and fostering partnerships and institutional relationships effectively and proactively, and by ensuring transparent and timely reporting to the organization’s donors.

JOB PURPOSE:

The Orphan and Child Welfare Program (OCWP) Assistant works closely with orphans, ensuring their well-being through regular visits and communication. The Assistant is responsible for conducting annual visits to each orphan and ensuring the timely submission of progress reports, they address and resolve issues concerning orphan families in accordance with IRW-Iraq standards, escalating matters to the OCWP Officer when necessary. Additionally, the Assistant ensures the program adheres to OSP manual operation policy standards by following up on learning review action plans. The OCWP Assistant reports technically to the OCWP Officer and administratively to a OCWP Officer.

KEY WORKING RELATIONSHIPS

Has regular contact with the OCWP staff and operation staff in the different areas, the works closely with the Project officer and other IRW-Iraq staff to ensure the successful implementation of the OCW programme and maintain an organized and efficient office environment.

KEY ACCOUNTABILITIES

Key Accountability 1: Orphan and Child Welfare Programme Implementation

1. Provide psychological support and recreational activities to orphans by visiting their homes and preparing annual progress reports.

2. Support orphans’ families (mothers) with cultural, awareness, and hygiene sessions during home visits to prepare annual progress reports.

3. Provide required information and photos of orphans in their district to the Orphan Child Welfare Officer (OCWP officer).

4. Conduct assessments for new orphans needing sponsorship by analyzing their context, performing home visits, and completing a specific format designed by IRW-Iraq.

5. Prepare progress reports for all sponsored orphans, including filling out the progress report format, taking at least three high-quality photos during home visits, and responding to OCWP department requirements for information, orphan status updates, specific orphan reports, and quarterly case studies.

6. Collect orphans’ letters and drawings, submitting them with the annual progress report to OCWP officer.

7. Assist IRW-Iraq orphans and financial staff in the sponsorship payment process when required, ensuring contact with guardians about payments.

8. Coordinate and distribute humanitarian aid and seasonal projects to orphan families, working with the seasonal projects staff on distribution requirements.

9. Respond to guardians’ inquiries about the orphans program, explaining the details of orphan sponsorship, program policies, and procedures, and cooperating with the families of orphans.

10. Follow up on orphans and promptly inform the OCWP officer about any emergency cases affecting orphan families.

Key Accountability 2: Admin Implementation

1. Update and maintain a record of all meeting minutes and related documents within the department.

2. Develop and maintain an efficient office filing system, ensuring that all documents are properly organized and easily accessible.

3. Actively participate in fulfilling the administrative department’s requirements, providing support as needed.

4. Update and manage the assets inventory for the IRW Iraq Office, ensuring accurate records of all assets.

PERSON SPECIFICATION

ESSENTIAL

Qualifications

University degree or equivalent in Social Science, Faculty of Arts and Science and Education, or a related field.

Experience

Minimum 2 years experience with International/National NGOs and/or UN agencies, particularly in Child Protection, Child Welfare; Orphan Child Sponsorship.
Languages required Arabic, Kurdish, and English desirable

Qualifications and Skills:

Good interpersonal skills including the ability to listen to Orphan families.
Strong analytical skills
Good writing and reporting skills
Ability to multi-task and meet deadlines
An ability to work under pressure.
Excellent spoken Arabic, Kurdish, and English
Excellent knowledge and practice of Microsoft (MS Word, Excel, Power point)
Committed to Islamic Relief Worldwide values and code of conduct
Sensitivity to cultural differences

Management rules:

Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy in documentation.
Effective communication and interpersonal skills.
Team Collaboration and Independence: ability to work independently and as part of a team.
Inventory Management and Basic Accounting: Experience with inventory management and basic accounting is a plus.

More Information

Address Baghdad
Salary Offer According to the IRW-Iraq Salary scale

How to apply Dear Applicant: If you are a Programme person, experienced, competent, reliable, service minded, dedicated and a highly motivated professional, with a strong commitment to IRW’s values and beliefs, please apply by downloading the application pack from below link and forward the filled and completed form to: [email protected] before the closing time & date (Sunday, 04:00 pm, 11 August 2024). - Please write the position title: (Orphan Child Welfare Program (OCWP) Assistant/Baghdad) in the subject of the email. - CVs will not be accepted. - Only short-listed candidates will be contacted. Islamic Relief is an equal opportunities employer. Our values and commitment to safeguarding IRW is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Job Reference https://islamicrelief-my.sharepoint.com/:w:/g/personal/harem_hadi_ir-iraq_org/ERm4xi3TiQxMub196vnlQZEBXLy0CX8LibNfR6xMtAd8dA?e=Jgt77e