Procurement and Logistics Associate

Project Background:

The USAID Iraq Together/Ma’an (معاً) activity, launched in November 2023, Ma’an supports select Iraqi government entities at the national, regional, provincial, and district level to improve service delivery performance through use of technology and process standardization while increasing the availability of and access to information, particularly related to public services. The Ma’an also fosters improved and inclusive relationships and engagement between the Government and the communities they serve. The Ma’an goal is more equitable, efficient, and sustainable public services. The Ma’an’s objectives are:

1- Targeted Iraqi government entities improve and are more inclusive in-service delivery. Government improves services delivery through responsiveness to citizen needs, consultation with citizens, improved transparency and use of green practices technology.

2- Strengthened democratic and participatory governance of targeted Iraqi service delivery institutions. Citizen perception of government changes through increased participation in governance, improved access to government information and stronger role of Iraqi NGOs in advocating for communities as well as increased public education regarding citizen roles and responsibilities.

3- Response to windows of opportunity for change. Gaps in expertise and information required to improve government service delivery and increase citizen participation are addressed.

Iraq Together/Ma’an utilizes an Accountability Ecosystems Approach grounded in inclusion and localization to improve service delivery and build trust. The approach mobilizes Iraqi government entities, civil society organizations, emerging civic movements, issue-based groups, media, and the private sector to co-create interventions. This approach allows diverse local partners to exercise their rights and responsibilities, learn by doing, analyze performance data, and scale what works.

Responsibilities include, but are not limited to:

• Preserve the integrity of the procurement process, including drafting project procurement documents including all solicitations, negotiation memos, consents to subcontract, and applicable waivers.
• Maintain organized and concise procurement files that document project compliance with USAID rules and regulations, Chemonics policies and procedures, as well as local, third country, or US government rules that affect the procurement process.
• Provide guidance to technical and operational staff on procurement and compliance policies, in particular those contained in FAR, CFR, ADS, and AIDAR regulating procurement.
• Enforce clear and transparent procurement procedures.
• Work directly with local, regional, or international vendors and service providers to obtain quotations and/or conduct market research for commodity and/or service procurements.
• Monitor contracts and purchase orders and conduct follow-up as necessary to ensure compliance with terms and conditions.
• Compile all required documentation to facilitate payment requests.
• Organize and participate in internal evaluation committees.
• Monitor for any procurement-related conflict of interest and ensure the project’s procurement process is open and transparent.
• Work with project leadership to answer any questions or provide USAID with any requested information about project procurements.
• Other duties as assigned by the supervisor.

Minimum Qualifications:

• Bachelor’s degree in management, business administration, finance, or relevant field is required.
• Minimum of three (3) years of procurement and subcontract management/administration is required.
• Experience working for USAID or other donor funded projects strongly preferred.
• Demonstrable experience and understanding of procurement procedures of international organizations.
• Strong organizational, management, and administrative skills.
• Willingness and ability to work efficiently and respectfully with a diverse group of people.
• Proficient in Microsoft Office, in particular Excel, Word, SharePoint, and Outlook.
• Demonstrated leadership, versatility, and integrity.
• Proficiency in written and oral Arabic and English is required; written and oral fluency in Kurdish, and other local languages is a plus, but not required.