FOCSIV Organization

Procurement & Logistic Officer (NATIONAL)

Job Expired

Job Overview


The Procurement & Logistics Officer will be responsible for the following duties and responsibilities:

Accountancy duties:

  • Management of the logistics petty cash and reporting monthly.
  • Maintain and update on monthly basis the FOCSIV/Project inventory and stocks, ensuring that all Assets are clearly coded.

Immigration & Customs:

  • Follow up on visa, work permits, and re-entry passes for expatriate staff in Federal Iraq and Kurdistan and any other job-related countries.
  • Follow up on custom documents for cargo.

Travel and appointments

  • Fleet management

Procurements and supplies

  • Receive requests for materials from the project managers or project admin or field coordinator.
  • Requests for quotations analyze and forward recommendations for approval.
  • Processing local purchase orders and submitting them for financial approval.
  • Follow up with the suppliers to deliver the ordered materials on time.
  • Proper packaging of cargo for delivery to areas of operation.
  • Preparation and updating of the suppliers’ database.
  • Keeping abreast with FOCSIV and donor procedures on goods and logistic issues.

Office equipment’s, supplies, and maintenance:

  • Ensure service and maintenance of all equipment and facilities.
  • Ensure availability of office supplies (stationary, cleaning, water, electricity and phone/internet connections)
  • Follow up with the owner and inform her/him of any problems or decisions taken in regard to the premises.

Communications and Security:

  • Regular communication to the operational areas.
  • Ensuring the correct functioning of all communication equipment.
  • Attending meeting concerning the security
  • Communicate the security issues to the concerned staff and organize/support re- location and/or evacuation.
  • Facilitate preparation and updating of security plans.
  • Organize security training for field staff.


  • Training of field staff on the required procedures of operations.


  • Periodic field supervision of logistics processes.

Skills and Qualifications REQUIRED

  • Degree/Diploma in Business Administration, Procurement, Logistics Economics, or related subjects, with previous experience working in development projects.
  • 5 years’ experience working in the INGO in a similar role.
  • Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, Power Point, and Word).
  • High professional ethics and integrity, Good interpersonal and organizing skills, Strong communication skills.
  • Willing and able to travel regularly in Federal Iraq.
  • Proficiency in English, Arabic and Kurdish written and spoken.
  • Ability to work on your own initiative.




  • Knowledge of donor rules and regulations, these include but are not limited to: AICS – Italian Cooperation
  • Experience in managing agricultural and education procurements.

More Information

  • This job has expired!