Procurement & Logistic Officer (NATIONAL)

MAIN DUTIES & RESPONSABILITIES:

The Procurement & Logistics Officer will be responsible for the following duties and responsibilities:

Accountancy duties:

• Management of the logistics petty cash and reporting monthly.
• Maintain and update on monthly basis the FOCSIV/Project inventory and stocks, ensuring that all Assets are clearly coded.

Immigration & Customs:

• Follow up on visa, work permits, and re-entry passes for expatriate staff in Federal Iraq and Kurdistan and any other job-related countries.
• Follow up on custom documents for cargo.

Travel and appointments

• Fleet management

Procurements and supplies

• Receive requests for materials from the project managers or project admin or field coordinator.
• Requests for quotations analyze and forward recommendations for approval.
• Processing local purchase orders and submitting them for financial approval.
• Follow up with the suppliers to deliver the ordered materials on time.
• Proper packaging of cargo for delivery to areas of operation.
• Preparation and updating of the suppliers’ database.
• Keeping abreast with FOCSIV and donor procedures on goods and logistic issues.

Office equipment’s, supplies, and maintenance:

• Ensure service and maintenance of all equipment and facilities.
• Ensure availability of office supplies (stationary, cleaning, water, electricity and phone/internet connections)
• Follow up with the owner and inform her/him of any problems or decisions taken in regard to the premises.

Communications and Security:

• Regular communication to the operational areas.
• Ensuring the correct functioning of all communication equipment.
• Attending meeting concerning the security
• Communicate the security issues to the concerned staff and organize/support re- location and/or evacuation.
• Facilitate preparation and updating of security plans.
• Organize security training for field staff.

Training:

• Training of field staff on the required procedures of operations.

Supervision

• Periodic field supervision of logistics processes.

Skills and Qualifications REQUIRED

• Degree/Diploma in Business Administration, Procurement, Logistics Economics, or related subjects, with previous experience working in development projects.
• 5 years’ experience working in the INGO in a similar role.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, Power Point, and Word).
• High professional ethics and integrity, Good interpersonal and organizing skills, Strong communication skills.
• Willing and able to travel regularly in Federal Iraq.
• Proficiency in English, Arabic and Kurdish written and spoken.
• Ability to work on your own initiative.

 

 

DESIDERABLE

• Knowledge of donor rules and regulations, these include but are not limited to: AICS – Italian Cooperation
• Experience in managing agricultural and education procurements.