Handicap International

Regional Reporting and Compliance Officer

Job Expired

Job Overview

Mission:

Under the management of the Regional Program Development Manager, and working in direct collaboration with other members of the Senior Management Team (Country Managers, Operations/Area/Project Managers), the Regional Reporting and Compliance Officer is responsible for ensuring quality reporting, compliance with donors’ requirements and archiving.

 

He/she will be responsible for the following:

–        Ensuring timely and high quality and time-effective reporting to donors in collaboration with responsible of drafting the report;

–        Ensuring and monitoring compliance and adherence to contractual obligations with donors

Reports to: Regional Program Development Manager

Interacts with: Country/Deputy/Area Managers, Project Managers, Regional and National Specialists, Regional and national Finance/HR/Logistics/MEAL managers

Responsibilities

 

1.      Ensure timely, high quality reporting to donors in collaboration with responsible of drafting the report. (60%)

Tasks:

·       Prepare and update in due time an internal reporting retro –planning for the reporting deadlines and follow up with project teams.

·       Verify donor templates and requirements and share them with the team members in charge of writing the reports

·       Liaise with country missions, HI head office and national associations for any inquiries related to donor reports (templates, requirements…)

·       Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission. Mobilize internal resources, such as technical specialists, for the review of the reports when required

·       Ensure reports are submitted in due time and via the designated modality (including submitting online when required).

·       Design and conduct training sessions on reporting and compliance, to the relevant team members (project managers, area managers…)

·       Ensure systematic, timely and effective archiving of the reports

 

2.      Ensure and monitor compliance and adherence to contractual obligations with donors (30%)

Tasks:

·       Lead the review of grants agreements, mobilize internal resources for the review/check and prepare the ‘’good to sign’’ documents

·       Lead the review of partnership agreements and prepare the ‘’good to sign’’ documents

·       Systematically update the partnership and due diligence database, with new partnerships

·       Prepare contract summary sheets for new grants and monitor the respect of donor regulations and requirements

·       Attend new projects’ kick-off meeting and present donor compliance requirements and regulations

·       Actively participate in Project Quarterly Review meetings (PQRs) to remain updated about the progress with the implementation of compliance requirements

 

3.      Provide support to the Regional Development Department team in other areas (10%) as required according to specific needs, such as but not limited to:

·       Proposal writing

·       Capacity building to partners

·    Other tasks as required

Professional skills

·       Bachelor degree in social sciences, communication,  development/ humanitarian, Languages or management.

·       Minimum 2 years’ experience in donor reporting and compliance, preferably with INGOs.

 

 

Preferable:

·       Experience in working with INGOs.

·       Knowledge of and experience in the Middle East.

·       Experience in working in crises and development contexts

·       Experience is proposal writing is a plus

·       Good understanding of development and humanitarian sector.

·       Very good knowledge of the Project Cycle Management framework.

 

 

 

 

 

Cross-cutting skills

 

·       Advanced writing capacities in English.

·       Excellent organizational and time management skills.

·       Adapting communication and messages to an intercultural environment.

·       Proactive, shows initiative/entrepreneurial.

·       Working as part of a team/network, cooperating.

·       Respect for the opinion and enhancement of the skills of others with a view to shared action.

·       Ability to give and receive constructive feedback; discussing with multi-disciplinary teams, working as part of a network and collaborating.

·       Advance knowledge of Microsoft Office (Excel, Word, Power Point, Access).

·       Strategic thinker and writer

·       Strong accuracy and scrupulosity

·       Ability to meet deadlines

·       Planning, organizing and multitasking skills

·       Strong team player

·       Solution maker

·       Ability to travel to all countries of the programme when required

·       Ability to cope with high workload

 

Technical Competencies

Level: 0 – Not required                   3 – Autonomous

1 – Knowledge                      4 – Proven

2 – Underway                       5 – Expert

 

Competency Level
1 – Operational
Project management
Strategic and operational Planning 1
Monitoring 1
Evaluation 1
Report Skills
Data collection 0
Data analysis 1
Report writing skills 4
Training skills
Facilitation 3
Capacity building 3
Training / workshop 3
Training manual development 3
2- Finances
Finances management
Budget construction 0
Budget monitoring 0
Budget reporting 0
Cash Forecast 0
Financial rules 1
Donor rules 1
Accountancy Management  
Accounts control 0
Cash flow management 0
3- HR Management
Staff Administration 0
Recruitment 0
Staff assessment process 0
Training plan 0
Career management 0
Staff management 0
4 – Logistics
Logistics procedures 1
Driving licence 0
5- Administration
Archiving system 4
Contracts management 4
6- Technical Skills
Experience in the field of expertise 4
Clinical skills 0
Case management skills (pers. Approach, referrals, etc.) 0
Community based approach 0
Inclusion/Advocacy skills 0

 

 

Behavioral Competencies

 

Competency Required (Y/N)
Organizational skills Y
Independency Y
Team Player Y
Decision Making N
Analytical Y
Communication Y
Multi-tasking 4
Attention to detail 4
Transparency / integrity 3
Innovative / creative 2
Problem/ conflict solving 2

Cross-cutting skills

Level: 0 – Not required       3 – Advanced

1 – Basic                     4 – Fluent

2 – Intermediate

 

Language Level
English 4
Arabic 4

 

Level: 0 – Not required                 3 – Advanced

1 – Basic                               4 – Expert

2 – Intermediate

 

Computer Skills Level
MS word 4
Ms Excel 4
Ms Power point 4
Internet 3
Electronic messaging 3
Others: 3

 

 

HI POLICIES 

‘’The Employee undertakes to adhere to HI policies which include:

 

  • Terms and conditions of engagement (T&C)
  • Internal regulation (IR)
  • Child protection policy (CPP)
  • Protection of beneficiaries from sexual exploitation, abuse and harassment (PSEAH)
  • Antifraud and bribery
  • Code of Conduct (CoC)

More Information

  • This job has expired!