Senior Admin Specialist – Erbil

Position: Senior Administration Specialist

Reporting To: Administration Manager

Duty Station: Erbil Office

Responsibilities of the Job:

• Manage and supervise company vehicles (Shared & Pool vehicles) for daily business operation.
• Check vehicles before & after business trip by using company vehicle checklist.
• Manage company vehicle data by hard & soft copy.
• Manage all company employees driving license and follow up with company staff before expiration date.
• Manage airport pick up and drop off in coordination with Hospitality specialist & Transportation specialist.
• Manage company vehicle service payment.
• Manager company office pest-control
• Record company Vehicles accident report efficiently with record list.
• Update & record company insured & cancelled vehicles.
• Manage cleaning of company office cleanness and tiredness.
• Daily company vehicles check in coordination with Transportation Coordinators team.
• Manage safety awareness by weekly Internal
• Keep Pool & Shared vehicles clean and always maintained.
• Ensure vehicle is given regular/day-to-day maintenance checks: check oil, water, battery, brakes, tires, etc.
• Manage & record company vehicles traffic fines on monthly basis.
• Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
• Immediate report to Administration Manager of any incident or traffic accident that occurs during working hours and after working hours.
• Proceed with PO & PR for related tasks.

Requirements:

• At least 3-4 years’ of work experience in a similar role
• Bachelor’s degree in Business administration.
• Proficiency in Microsoft Office applications (Excel, Power Point, Outlook, etc.)
• Basic knowledge about vehicles & Maintenance
• Fluency in English, Kurdish, and Arabic.
• Iraqi nationality

Soft Skills:

• Communication Skills
• Leadership Skills
• Time Management skills
• Attention to Details
• Organization skills
• Teamwork
• Multitasking Skills