Open to Internal and External Candidates
Position Title : Senior Livelihoods Project Assistant
Organizational Unit : Transition and Recovery Division
Duty Station : Erbil – Iraq
Classification : General Service Staff, Grade G6
Type of Appointment : Special Short Term contract (SST)
Duration of Appointment : Six (6) months with possibility of extension
Closing Date : 02nd October 2022
Reference Code : SVN2022/IRQ/228
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Aapplications from qualified female candidates are especially encouraged as well as the Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
IOM is a major actor in post-conflict recovery and reconstruction, and as such is heavily involved in livelihoods development and job creation programmes. IOM’s strengths lie in its field presence around the country and operational capacity to rebuild community infrastructure, conduct vocational and other trainings, providing grant funding at local level to support business development and a variety of other areas key to recovery.
Under the general guidance of the Chief of Mission (CoM), and the overall supervision of the Head of Transition and Recovery Division (TRD) and the Senior Programme Coordinator for Economic Recovery and Livelihoods; and the direct supervision of the Livelihoods Project Officer, the incumbent will be responsible for assisting programmes related to Livelihoods, and in particular the Enterprise Development Fund (EDF), under the area of responsibility
Core Functions / Responsibilities:
- 1. Supervise and lead the EDF Payments team to ensure the below responsibilities are met, and act as the focal point in communication with the Resource Management Unit (RMU).
- 2. Work closely with the livelihood’s regional advisors, admin units, logistics an d finance units and other support units to ensure that the payments of the TRD beneficiari es
are on track and followed up under the supervision of the Livelihoods Project Officer and the program coordinator.
- 3. Work closely with the Cash Based Intervention (CBI), banks, and Financial Service Providers
(FSP) to follow up on the statues of the TRD beneficiary’s payments and submit all the required
documents in coordination with operational teams.
- 4. Provide online and offline trainings to TRD teams, especially operations teams, on payment processes, standards and checklist of EDF.
- 5. Plan and organize for events, trainings and workshops under the livelihoods unit and ensure all the logistical requirements are in place by working closely with the TRD admin Uni
- 6. Act as the focal person for the documentation of the Enterprise development Fund (EDF) beneficiaries, ensure that all required documents are submitted on time and are filed in the Information Management System (IMS).
- 7. Monitor, Compile and submit regular progress reports about the Labour Market assessments, Enterprise development Fund (EDF) tools and activities and all other tools developed by the livelihoods unit.
- 8. Request WBS and create PRs for all the activities under the Livelihoods unit by working closely with the TRD admin uni
- 9. Travel to project sites to monitor payments disbursements and to follow up with the activities under livelihoods portfolio when needed.
- 10. Perform such other duties as may be assigned
- University degree in Administration, Management, Social Sciences, or a related field from an accredited academic institution with four years of relevant professional experience; or,
- Completed High School degree from an accredited academic institution, with minimum 6 years of relevant professional experiences as above.
- Previous working experience with NGOs, international organizations, health institution or a busy finance/administration office would be a distinct advantage.
- Previous experience in accounting, finance, data management, statistics, is an advantage. Skills
- Demonstrated proficiency with Office applications, including Excel, PowerPoint, Word as well as good knowledge working with databases and online applications.
- Good knowledge and experience in the culture and tradition of Iraq.
- Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
- English, Arabic and Kurdish are required.
- Any other language is an advantage.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences;
encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Fosters a sense of team spirit by developing a shared understanding, accountability and enthusiasm for the team’s work.
- Displays a high level of cultural awareness, sensitivity to different ways of working and leverages individual strengths in order to build a better team.
- Shares credit for team accomplishments and ensures that the contribution of others is recognized.
- Helps create a positive team spirit, putting aside personal considerations to help the team achieve its goals.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Produces high-quality results and workable solutions that meet clients’ needs.
- Anticipates constraints, identifies solutions and takes responsibility for addressing critical situations.
- Monitors own and others’ work in a systematic and effective way, ensuring required resources and outputs.
- Aligns projects with Organization’s mission and objectives and demonstrates a good understanding of the impact of team’s and own work on external and internal counterparts.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Disseminates and shares knowledge openly and actively contributes to knowledge/network communities for topics relevant to area of expertise.
- Encourages knowledge-sharing across units/departments and ensures that knowledge is captured, recorded and disseminated appropriately.
- Builds networks for the effective communication and exchange of knowledge and ideas and puts others into contact with various sources of knowledge.
- Contributes to an environment that is conducive to innovation and learning.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Proactively seeks responsibility in delivering towards the goals of the Organization.
- Plans and organizes work with a clear and deliberate focus, ensuring commitments are easily identified and progress is widely communicated.
- Stands by the actions of team or department, publicly accepting ownership.
- Takes responsibility of own shortcomings and those of the work unit, where applicable.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
- Speaks and writes clearly and effectively.
- Seeks to share information with others, with due respect for diversity and the confidentiality of specific sensitive information.
- Listens and seeks to understand without bias, and responds appropriately.
- Shares information and keeps others up to date; actively seeks others’ views and ideas and respects their contribution.
IOM IN/234 – Policy and Procedures for Preventing and Responding to Sexual Exploitation and Abuse IOM has a policy of zero tolerance of sexual exploitation and abuse (SEA) by IOM staff members and the employees or any other persons engaged and controlled by IOM Contractors. The staff members and all contract type holders shall protect against and prevent sexual exploitation and abuse (PSEA).
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.
The appointment is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.
Interested candidates are invited to submit their applications via a link:
For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.
From 18.09.2022 to 02.10.2022