Senior Procurement Officer

Job Overview


Job Summary :

This position is responsible for handling all administration, paperwork, Filing, technical specification , documentation of the Local and international purchase orders and ensuring all documents are routed to the proper approval channels before processing. This position is also responsible for identifyingsuppliers/vendors and obtaining offers as well as monitor lead time.


Basic Procurement Duties:

  • Ensure that all purchasing activities are is in compliance with purchasing practices and in accordance with company policies.
  • Prepare technical specifications for the purchase orders, including terms and conditions and evaluation criteria.
  • Monitor lead time for all orders and shipments.
  • Prepare and follow up on all order documents and approvals needed.
  • Follow up on all payments for supplier and ensure documentation is properly maintained.
  • Prepare and develop purchase documents and supplier lists to obtain competitive
  • quotations on product pricing and services as per direction of Procurement Manager.
  • Ensure supplier payments discrepancies and variances are resolved.
  • Monitor shipments and Follow up with the clearing companies to ensure all our transactions are being handled efficiently.
  • Guarantee high quality of internal administration, filing and traceability of all orders under clearance or in the pipeline.
  • Update system with order status, new dates of shipping and new arrivals.
  • Maintain records of goods ordered and received.
  • Ensure all the import-related documents are complete in order for the goods to reach their destination on time.

Intermediate Procurement Duties:

  • Obtain 3 offers for all purchasing requests received and ensure adhering to company policies and procedures.
  • Handle International procurement in addition to local procurement.
  • Locate vendors of materials on continuous basis, equipment or supplies, and conduct market visit regularly to evaluate vendors in order to determine product availability and terms of sales.
  • Identify potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
  • Maintain stock levels and stock availability to ensure the stock cover policy is maintained
  • Monitor and follow up on the lead time for all warehouse processes including: Shipping, packing…etc.
  • Follow up about warranties and make sure Company is compensated against warranty items.
  • Capture and report all penalties, fees and transportation rates.




  • bachelor in Business Administration or related .


Experience :

  • 3 Years’ Experience in Administrative Office .


Knowledge and Skills :

  • Technical knowledge (Clearing, Warehousing, Inventory, procurement
  • Good Command of English and Arabic- Written and Spoken
  • Good Command of Microsoft Office (MS Word, MS Excel.
  • Good planning and organizational skills to balance and prioritize work.
  • Good presentation skills for educating internal clients on purchasing principles.
  • Ability to multitask and handle accurately and timely entry of data.
  • Adequate knowledge in distribution, logistics routes, clearing.
  • Adequate Knowledge in Procurement Methods, Negotiation, Contracts terms and conditions.