Sr. Administration Officer

Job Overview:

This position is responsible for Performing a wide range of administrative and office support activities handling office documents routing and distribution, routing mail, routing signatures, as well as any other administrative tasks requested.

Responsibilities:

• Manage daily office operations, maintaining an organized and efficient work environment
• Follow up all office procedures: maintenance, photocopier, telephones, stationary, etc.
• Coordinate logistics and address any operational issues in the office
• Organize and maintain the filing system.
• Scheduling and managing meetings, conferences, workshops, and special events
• Prepare and flow all company correspondence (incoming, outgoing, other) and keep track of fine details about it
• Maintaining confidentiality with sensitive information and correspondence
• Issuing all invoices or offers in coordination with other company departments
• Set time dates related to company office or project and flow the relevant company department to accomplish any administrative task related to
• Complete all paperwork of company related to (labor office, company registration office, CMC)
• Data entry of all company expenses that are related to (projects, offices, or employee)
• Consolidate all paperwork related to HR transactions in coordination with the HR Department
• Ensure that all employees’ data is up to date in coordination with the HR Department
• Ensure that all Projects files & records are updated and complete
• Ensure that all Projects information is maintained in archive files
• Comply with company policies regarding archiving and documents management
• Complete all other duties as assigned by the HR Manager

Qualifications:

• Bachelor’s degree in business administration or any related field.
• Minimum 2 Years in Office Administration.
• Excellent Command of English and Arabic – Written and Spoken.
• Excellent computer skills and experience using Microsoft Word, Excel, PowerPoint, and Outlook.
• Proficiency in writing memos and report writing.
• Strong follow up and organization skills to ensure meetings are on time and all parties are well informed.