DAI

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STTA Decentralization consultant

Job Overview

1.Introduction
The purpose of the Iraq Governance Performance and Accountability (IGPA/Takamul) project
is to advance effective, accountable, and transparent governance in Iraq. This USAID effort,
implemented by DAI, is working with the Government of Iraq (GOI) at all levels to better
respond to citizen needs by supporting reform initiatives and Iraqi change agents on inclusive
governance and public-sector transparency, accountability, and economy. Reform initiatives
includes support to improve service delivery functions, public financial management, and
open government initiatives. IGPA/Takamul will support the GOI and the citizens of Iraq in
forming partnerships and collaborative efforts to solve problems jointly. IGPA/Takamul has
four (4) objectives:

1. Enhance GOI service delivery capacity
2. Improve public financial management
3. Strengthen monitoring and oversight of service delivery and public expenditure
4. Support Iraqi change agents (cross-cutting objective)

The purpose of this activity is to form and operationalize local capacity development centers
in Governors’ offices by encouraging coordination with the universities in the same targeted
provinces. This will improve the capacity of the development centers to provide staff at the
directorates of water and municipalities with the skills needed to improve their services.

I. Background

After the shift to decentralization, employees of decentralized service providers became local
employees, a term used for the first time in Iraq. These local employees require access to a
capacity development institution that can provide ongoing capacity building support in
various areas related to the key functions of provincial governments. IGPA/Takamul will
support the operationalization of these centers and will transfer some of the training
materials developed over the course of the Project to the training centers.
Some provincial governments started the formation of provincial capacity building
institutions; however, these still need updated material and trainings for their trainers. Local
universities and educational institutions can also be part of the capacity building institutions’
initiatives. In selected provinces, IGPA/Takamul will assist the provincial governments to
establish these capacity building institutions, transfer some of the relevant IGPA/Takamul
material and train trainers to continue the support to local employees in their efforts to
improve service delivery. IGPA/Takamul will provide some follow up to evaluate the training
provided by these capacity building (CB) institutions to ensure that the transferred material is
delivered professionally.

II. Objective and Scope

The goal of this activity is to support GOs in the targeted provinces of Basra, Najaf, Ninawa
and Baghdad to form and operationalize local capacity development centers in coordination
with universities in the targeted provinces. This will provide staff at the directorates of water
and municipalities the required capacity to improve service delivery.
IGAP/Takamul will provide the assistance to help in those training centers in providing
training programs for the local employees focused on decentralization aspects & the main
functions of the local governments. This will improve the performance of local employees in
exercising newly transferred functions which will positively impact service delivery.

III. Key Tasks and Responsibilities

The main responsibilities of the STTA, working under the direction of the Objective .4 Team
Lead, will include:

Task1: Developing an action plan
Within ten days of the assignment start date, the STTA will develop an action plan that
includes timelines and details of how the STTA will accomplish the tasks described below.
The STTA will share the action plan with their supervisor for approval prior to finalizing it and
beginning implementation of subsequent tasks. The action plan should be no more than 10
pages.

Task 2: Forming training centers
The selected STTA will be responsible for the review and evaluation the current situation of
training centers in each of the targeted provinces. This analysis will be through coordination
meetings in each targeted province regarding forming the Governor Offices (GOs) training
center. Objective 4 and provincial coordinators will provide support where is appropriate.
The STTA will conduct one focus group sessions with the representatives from four targeted
provinces and invite academics from the provincial universities (based in the targeted
provinces) to set a unified action plan to functionalize these training centers. Academics,
identified by IGPA, will provide their input in developing an action plan for the training centers to fully functionalize. The STTA will be responsible for finalize the action plans for
each of the training centers.
IGPA/Objective 4 team will provide on-going administration and technical support as
requested by the training centers during the implementation of action plan and share the
best practices and experiences in working with training centers in Babil, Wasit, and Anbar in
Year 4.

Task 3: Develop training materials and deliver trainings
Based on IGPA evaluation and experiences in working in four targeted provinces in the
contexts of Governorates staff capacity building, the main training topics required for
decentralized service delivery units at the provincial training centers have already been
identified. Using this information, the STTA should design the training materials in Arabic
and English for the decentralization aspects & the main functions of the local governments
according to the amended law (21) 2008. In coordination with project internal resources
across the three objectives, the STTA will deliver two days training course on
decentralization aspects & the main functions of the local governments according to the
Amended law (21) 2008 topics.
The STTA will present the training materials to IGPA staff for approval prior to finalizing the
materials and delivering any trainings.
Objective 4 TL will review the training materials from technical and gender perspective and
provide feedback where relevant and ensures that participants have a plan where they will
apply it and how it will ultimately improve service delivery.

Task 4: Provide on-going support and follow up to Training centers at GOs offices.

The STTA will conduct regular follow up through coordination meetings and provide support
needed to ensure that training centers are appropriately using the materials delivered
through Task 2. The STTA will also support the training center staff in implementing the
unified action plan, developed under Task 1, to ensure the training centers are
functionalized in a proper approach. The support will be provided telephonically, via email,
virtual platforms and in-person when and where permissible. The STTA will provide weekly
reports detailing the support provided to each provincial training center.
As training occurs, and during the training, STTA will seek to identify Change Agents who
have the capacity to influence policy and decision-making within their respective provincial
government structures and make recommendations to the IGPA team for nomination to the
Change Agent program. The identified change agent will support implementation of the
training center action plan including trainings.

Task 5: Final Report
The STTA will submit the final report reflects activity achievements in four provinces Basra,
Najaf, Ninawa and Baghdad. The final report will include developed training materials,
details of the work completed and progress against the goals laid out in the action plan,
success stories and lessons learned. This report should be a maximum of 40 pages.

Required Deliverables and Deliverable Timeframe:
Note: The deliverables and anticipated completion dates below are indicative and will be
confirmed at the time of contract finalization and implementation plan approval respectively.

View the link below:

https://docs.google.com/document/d/1si6WX3s5XDl2N2tzf_jJVCrpm9MiaJR_/edit?usp=sharing&ouid=118113849008425917345&rtpof=true&sd=true

Required Qualifications & Skills

• Bachelor’s degree in Law and demonstrated knowledge of the decentralization law.
• At least three-year experience in designing and delivering capacity building trainings.
• Excellent writing and speaking skills with Adequate communication skills in English
• Familiar with Adult and groups Learning concepts
• Excellent Training and mentoring skills
• Computer skills in MS office package
• Effective Communication and facilitation skills with persuasion abilities.
• Excellent writing report skills.
• Familiarity with the Iraqi system, administration, and organizational framework.
• A Minimum, three years of experience working with USAID funded projects is desired.
• Knowledge of the Iraqi national and sub-national level of government, development, and
service delivery context and knowledge of minority needs.
• Proven track record of managing similar projects, including upgrading the organizational
structure of service delivery institutions
• The STTA is required to review and agree to the MEL requirements which will be shared by
HR upon selection of the STTA.

V. Location

The duty station for this assignment will be Baghdad, with travel within Basra, Najaf, Ninawa, Baghdad,
& KRI to conduct trainings.

VI. Reporting
The Regional Objective 4 Coordinator is responsible for day-to-day supervisory work and coordination
(e.g. receives initial submission of all communications, weekly reports, deliverables, and approval
requests including meeting and event dates, etc.). The IGPA/Takamul Obj.4 Team Lead is responsible
for providing written technical approval for all deliverables.

VII. General Statements

Expenses:
Under this SOW, IGPA/Takamul project will be responsible for covering all other indirect
implementation costs including air and ground transportation, lodging, per-diem, and phone
communications.

Data Protection:
Because IGPA/Takamul works according to the principles of “Do No Harm” and because the project
has a focus on vulnerable, marginalized and minority populations, especially women and children, it
is essential that all activities work towards implementing a data protection policy or framework. The
purpose of data protection is multi-faceted. First, a data protection policy is essential to protect the
fundamental, legal rights and freedoms of persons that are related to the data to be protected.
Simultaneously, data protection is essential to ensure a person’s rights and freedoms are not violated
or abused. Data protection regulations regulate the collection, usage, access, transfer and disclosure
of data. The STTA must be familiar with data protection policies, including those that are in place under
Iraq legislation, and must be willing to adhere to the data protection policy of DAI.

Equity and Inclusion:
IGPA/Takamul will ensure that all activities are designed, planned, and implemented with due
consideration to disparate effects on different genders and the various marginalized and minority
populations within Iraq to avoid perpetuating cultural and traditional practices that may inhibit
participation of any specific group in society.

Conflict Sensitivity:
IGPA/Takamul will strictly apply the principles of “do no harm” in the design, planning and
implementation of activities. The purpose of “do no harm” is to avoid exposing people to additional
risks through our action. “Do No Harm” means taking a step back from an intervention to look at the
broader context and mitigate potential negative effects on the social fabric, the economy, and the
environment. The STTA may be required to undergo training on Do No Harm.

Integration with Other Objectives
STTA and Objective 4 will rely on each Objective to support the strategic action plan of training
center and provide technical support, when needed.

Annex 1
Monitoring and Evaluation:
IGPA/TAKAMUL Standard Documentation Requirements: The Monitoring, Evaluation, and Learning
(MEL) Plan is a tool used by IGPA/Takamul to assess and report progress toward achieving key programoutcomes and results. It makes mid-course adjustments (monitoring), assesses and reports the resultsof its major components, and analyzes intended and unintended results and the impact of the programas a whole (evaluation).

Performance Indicators: This activity (1.1.5) will report on qualitative and quantitative indicators
selected by IGPA/Takamul staff to assess the impact of the proposed initiatives and monitor the
progress of the project. These indicators have been selected in line with IGPA/Takamul MEL Plan
indicators based on their utility and efficiency in measuring progress and being independently
validated or verified. Indicative numbers are presented in Table 1 below (Proposed Indicators).

Data Collection and Monitoring: During the implementation of activities, standardized IGPA/Takamul
MEL tools of data collection will be collected and processed. IGPA/Takamul MEL tools of data
collection may include, but are not limited to, Attendance Sheets1
(Sign-in Sheet), Pre- and PostTests,2 Home Letters,3 Training Evaluation Form, and Short Report letterhead. (Kindly refer to the MELRequirements Protocols for additional information.)
The IGPA/Takamul MEL Unit will provide the required templates and protocols for submitting
deliverables. The IGPA/Takamul MEL Unit will share DAI Collect forms’4
links (URLs) with the IGPA/Takamul technical team for all forms that need to be completed by participants/trainees.

a) For in-house activities, the IGPA/Takamul technical team will test the forms and request that
participants/trainees utilize them during the activity (e.g., training session or workshop).
b) For outsourced activities, the IGPA/Takamul technical team (component/objective staff) will
share the DAI Collect forms’ links (URLs) with the vendor/contractor/implementer. The
implementer will be responsible for ensuring that the participants/trainees complete the
required MEL tools during the activity.

Once the activity implementer (in-house or outsourced) has completed all requirements (as per each
type of activity), the completed/final deliverables are to be uploaded on TAMIS by the IGPA/Takamul
technical team (component/objective staff).
Submission of Deliverables:
General guidance on how to submit the required deliverables is listed below.

a) Reports, approvals, and meeting notes may be submitted electronically.

b) Attendance Sheets (Sign-in Sheets), Pre- and Post- Tests, Home Letters, and Training Evaluation
Forms must be submitted in both original hardcopy and electronically.
c) All relevant information detailed in this section should be provided to IGPA/Takamul no later than
ten working days before each event.
a) MEL requirements shall be uploaded to TAMIS5 by the appropriate IGPA/Takamul coordinator.

For Assessment and Surveys:
a) The event is created on TAMIS by IGPA/Takamul staff at least eight business days before the event
date.
b) The Assessment Questionnaire and Surveys shall be shared with the MEL Unit seven days in
advance of the survey/assessment by the activity implementer.
c) The activity implementer is responsible for ensuring that the assessment forms are adequately
completed.
After completing the event, all supporting documentation and forms should be uploaded to
TAMIS by the IGPA/Takamul technical team (component/objective staff): completed questionnaire or survey forms, photos, assessment report, and detailed budget (if applicable).

For Training Events (or any intervention where knowledge is being transferred)6:
a) The event is created and fully approved on TAMIS at least eight business days before the event
date.7
b) MEL forms required are listed below:

Attendance Sheets (Sign-in Sheets) – may be completed electronically for remote/online
implementation or in hard copy in the case of on-ground implementation. Attendance Sheets are
shared by the IGPA/Takamul MEL Unit with the Implementer the Thursday before the event is
scheduled to commence.

Pre- and Post-Tests – are implemented through DAI Collect. Pre- and Post-Tests are designed by
the trainer or the curriculum expert and shared with the MEL team three days before the training
event. The MEL team is responsible for designing the coding, while the technical team is
responsible for uploading the forms onto DAI Collect. The MEL Unit will only review and verify
what is received from the technical team.
Once the tests are implemented, the implementer will need to scan the forms completed by
participants and conduct data entry using the DAI Collect link provided by the MEL Unit. The MEL
Unit will conduct Pre- and Post-Test analyses. The findings should be included in the event report.

Home Letters and Training Evaluation Forms – are implemented through DAI Collect. They are
provided by the IGPA/Takamul MEL Unit the Thursday before the event is scheduled to
commence. During the last day of the training session, the trainer will distribute a “Home Letter”
to each participant, collect the letters, and submit them to the MEL Unit.

c) Following the event’s completion, all supporting documentation and forms should be uploaded
to TAMIS: completed Attendance Sheets (Sign-in Sheets), Pre- and Post-Tests, Training Evaluation
Forms, Home Letters, PowerPoint presentations, photos, assessment report, and detailed budget
(if applicable).
For On-the-job Training:
a) The event is created and fully approved on TAMIS at least eight business days before the event
date.
b) MEL forms required are detailed below:

Attendance Sheets – may be completed electronically for remote/online implementation or in
hard copy in the case of on-ground implementation. Attendance Sheets are shared by the
IGPA/Takamul MEL Unit the Thursday before the event is scheduled to commence.

Home Letters and Training Evaluation Forms – are implemented through DAI Collect. They are
provided by the IGPA/Takamul MEL Unit the Thursday before the event is scheduled to
commence. During the last day of the training session, the trainer will distribute the electronic
and/or hardcopy Home Letters and Training Evaluation Forms to each participant, collect the
letters and forms, and submit them to the MEL Unit.
c) Following the event’s completion, all supporting documentation and forms should be uploaded
to TAMIS: completed Attendance Sheets (Sign-in Sheets), Home Letters, Training Evaluation
Forms, PowerPoint presentations, photos, assessment report, and detailed budget (if applicable).
For Follow-up Sessions:
a) The event is created and fully approved on TAMIS at least eight business days before the event
date.
b) MEL forms required are described below:

Attendance Sheets – may be completed electronically for remote/online implementation or in
hard copy in the case of on-ground implementation. Attendance Sheets are shared by
IGPA/Takamul MEL Unit the Thursday before the event is scheduled to commence.

Training Evaluation Forms – are implemented through DAI Collect. They are provided by the
IGPA/Takamul MEL Unit the Thursday before the event is scheduled to commence. During the
last day of the training session, the trainer will distribute the electronic and/or hardcopy Training
Evaluation Forms to each participant, collect the forms, and submit them to the MEL Unit.

c) After completing the event, all supporting documentation and forms should be uploaded to
TAMIS: completed Attendance Sheets (Sign-in Sheets), Training Evaluation Forms, PowerPoint
presentations, photos, assessment report, and detailed budget (if applicable).

For Workshops, Seminars,10 Technical Assistance, and Round Tables11:
a) The event is created and fully approved on TAMIS at least eight business days before the event
date.12
b) MEL forms required are listed below:

Attendance Sheets – may be completed electronically for remote/online implementation or in
hard copy in the case of on-ground implementation. Attendance Sheets are shared by the
IGPA/Takamul MEL Unit the Thursday before the event is scheduled to commence.

c) After completing the event, all supporting documentation and forms should be uploaded to
TAMIS: completed Attendance Sheets (Sign-in Sheets), photos, PowerPoint presentations,
assessment report, and detailed budget (if applicable).
All the data/actuals must be reported and supporting documentation provided. Achievement shall
not be counted if there is not supportive documentation.

All photos and videos of civilians and participants must comply with international best practices. The
documentation described in the Detailed Delivery/Payment Schedule shall serve as deliverables and
is not considered complete until the IGPA/Takamul Team Leader provides written approval. The
following section notes when key government stakeholder approval is also required. Approvals will
not be considered valid unless they are in writing.

 

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