DAI

345 views
STTA Project Management Professional (PMP) Expert-Baghdad

Job Expired

Job Overview

  1. Introduction

The purpose of the Iraq Governance Performance and Accountability (IGPA/Takamul) project is to advance effective, accountable, and transparent governance in Iraq. This USAID effort, implemented by DAI, is working with the Government of Iraq (GOI) at all levels to better respond to citizen needs by supporting reform initiatives and Iraqi change agents on inclusive governance and public-sector transparency, accountability, and economy. Reform initiatives includes support to improve service delivery functions, public financial management, and open government initiatives. IGPA/Takamul will support the GOI and the citizens of Iraq in forming partnerships and collaborative efforts to solve problems jointly. IGPA/Takamul has four (4) objectives:

 

  1. Enhance GOI service delivery capacity
  2. Improve public financial management
  3. Strengthen monitoring and oversight of service delivery and public expenditure
  4. Support Iraqi change agents (cross-cutting objective)

 

  1. Background

Activity 1.2.8: Many of the Water Directorate managers were promoted or recruited into their positions without any professional level training on project management skills. The Water Directorate managers lack the appropriate management skills to properly supervise their staff,  manage their operations, and plan and implement new projects. Senior public servants within the Water Directorates recognize that having properly trained project managers is fundamental to their managers operating efficiently and effectively within the Water Directorate. Without the proper management training many of these managers will never reach their maximum productivity and their staff will not be efficiently and properly utilized.

Activity 1.4.3: Water Directorates budgets are currently reduced due to overall federal budget reduction resulting from low world oil prices. To adjust to this, managers and staff need to improve their ability to develop project SOWs and budgets, to perform project evaluation and selections, and perform pre-feasibility and feasibility studies including cost benefit analysis (CBA) of proposed projects. Currently, many of the Water Directorate managers and engineers are unable to develop suitably detailed project SOWs that are properly scoped and costed, to enable them to perform defendable project comparisons and evaluations that can be used to prioritize projects for funding.

 

  • Objective and Scope

The objective of this activity is to assist national level and local provincial Water Directorates to improve the following:

Under Activity 1.2.8: IGPA/Takamul activity will provide training to national level and local provincial Water Directorate managers on the following topics/subjects: Project Management Framework, Integration Management, Scope Management, Schedule Management, Cost Management, Quality Management, Resource Management, Communication Management, Risk Management, Procurement Management, and Stakeholder Management.

This training will be provided to participants from the Training Centre at the Ministry of Construction, Housing, Municipalities and Public Works (MCHMPW) as well as local provincial Water Directorate managers and staff in Anbar, Wasit and Sulaymaniah, utilizing specialized management training consultants.

Outputs :

  • 15 participants from Water Directorates (5 staff per province) and 5 participants from national level (Training Center at Ministry of Construction, Housing, Municipalities and Public Works (MCHMPW) trained on the PMP type training (20 total persons).
  • Five copies of project management software provided to each Water Directorate and the Training Center at MCHMPW.

Outcomes:

  • Ability of Water Directorates managers both at national and local levels to define project management fundamentals and methodologies; initiate a project and develop project management plan;
  • Increased confidence of the manager’s staff in their supervisor’s ability to properly execute their duties;
  • Overall ability of Water Directorate managers to more efficiently and economically plan and implement new projects and enhance the services to the public are improved.

Under Activity 1.4.3: IGPA/Takamul activity will focus on using professional consultants to provide Water Directorate managers, both at national and local levels and select staff engineers, training on project scope of work development, Bill of Quantity (BOQ) development, cost estimating, project evaluation and selection techniques and methodologies, pre-feasibility and feasibility fundamentals, and how to perform cost benefit analysis of projects. This training will be provided to the Water Directorates of the following provinces: Anbar, Wasit, and Sulaymaniyah

  • 15 staff from each of the three Water Directorates (45 total) and 15 staff from the MOCHMPW to be trained on project scope of work development, BOQ development, cost estimating, project evaluation and selection techniques and methodologies, pre-feasibility and feasibility fundamentals, and how to perform cost benefit analysis of projects.

Outcomes:

  • Staff skill and knowledge on developing scopes of work and detailed comparison of project proposals are developed;
  • Reduce the time needed for Water Directorate staff to consider, select and request funding for projects that will best serve their communities;
  • Ability of managers and engineers to optimize their project budget allocation more effectively and provide solid and transparent justifications of the projects is improved;
  • Water Directorates’ ability to select and timely implement high priority projects for their served communities is improved.
  1. Key Tasks and responsibilities

 

The main responsibilities of the STTA PMP Experts, working under the direction of the Service Delivery Lead (SDL), will include, but not be limited to:

Task 1 – Participate in introductory meetings with the Service Delivery Lead and Team.

Task 2 – Develop and obtain IGPA SDL approval on the training plan, training materials.

outlines, curriculum, power point presentation and training manual.

Task 3 – Run the different trainings in the different directorates, both at national and local levels, in accordance to IGPA project procedures.

Task 4 – Submit to IGPA/Takamul the final training report, training materials, manuals and

PPPs.

 

In executing these tasks, the STTA PMP Experts will be responsible for complying with the relevant requirements specified under the IGPA Monitoring, Evaluation and Learning (MEL) component[1] (see also Annex 1).

 

  1. Specific Tasks

The STTA PMP Experts’ responsibilities, under the direction of the Service Delivery Team (SD) Lead, shall include, but not be limited to the following specific tasks:

Task 1 – Introductory meetings with the Service Delivery Lead and Team

  • Upon mobilization, the STTA PMP Experts will meet with Service Delivery Lead (SDL) and Team to confirm the scope of the assignment, and identify a Management Project Champion from the Water Directorates.
    • During the meeting the STTA PMP Experts will propose their plan of how the project will be executed, indicating the training materials outline, and proposed training plan for the different provincial’s water directorate both at national and local levels.
    • Agree on the communication protocol that describes how communication will be managed between the STTA and the SD team.
    • Develop and share a selection criteria for how to select the participants.

 

The approach and implementation plan should be no more than 10 pages, excluding attachments.

 

Task 2 – Develop and obtain IGPA SDL approval on the training plan, materials outlines, curriculum, power point presentation and training manual.

  • Within 2 weeks of inception the STTA PMP Experts will present the draft training plan and training materials. This plan should be in accordance with the outputs described above;
  • Within 4 weeks, the STTA PMP Experts shall submit the power point presentations (PPP) and draft training manual. The SD team will provide comments and feedback on the documents submitted.
  • Provide weekly progress reports (Word documents in English)

Task 3 – Run the different trainings in the different water directorates in accordance to IGPA

project procedures

  • In week 5, STTA PMP Experts will incorporate all comments and submit final training plan and materials including training manual and PPPs to the SD Lead.
  • In week 6, the STTA will start the implementation of training in each provincial water directorate, both at national and local levels per the approved plan.

Task 4 – Submit the final training report, training materials, manuals and PPPs

  • After completing each training in the different provincial water directorates both at national and local levels, the STTA PMP Experts shall submit the following:
    • The STTA PMP Experts shall submit the final presentation materials, including the training schedule, attendance sheets, pre & post-tests, PPP, training manual and final report for that training supported with photos, to the IGPA/Takamul team for approval.
    • The final report not to exceed 15 pages, excluding attachments and photographs, summarizing the work undertaken by activity and achievements.
      • The body of the report shall be submitted in English
      • One hard copy and a soft copy (MS-Word and PDF format) is required
      • The final report must include a detailed description of the consultant’s work on each task, as well as include a detailed lessons learned section that captures the successes and challenges of the activity. This section should identify best practices that can be shared and replicated across future activities, as well as an analysis describing implementation or planning challenges, with recommendations for overcoming these challenges in the future.
    • Hand over all Training Materials, power point slides, training manuals, and copy of the final report with summary of challenges and lessons learned to the Ministry of Construction, Housing, Municipalities and Public Works (MCHMPW)
  1. Required Deliverables

Note: The deliverables and anticipated completion dates below are indicative and will be confirmed at the time of contract finalization and implementation plan approval respectively.

Tasks / Sub-tasks Deliverables* Anticipated completion Dates
Task 1 – Introductory meetings with the Service Deliver Lead and Team

 

 

Mobilisation, project kick-off meeting,

–   Propose his plan of how the project will be executed, indicating the training materials outline, proposed training plan for the different provincials both national and local levels

–   Agree on the communication protocol that describes how communication will be managed

–   Develop and share a selection criteria for how to select the participants.

1 week after project kick-off meeting
Task 2 – Develop and obtain IGPA SDL approval on the training plan, materials outlines, curriculum, power point presentation and training manual.

 

–   Within 2 weeks of inception the STTA PMP Experts will present the draft training plan and training materials,

–   Within 4 weeks, the STTA PMP Experts shall submit the power point presentations and draft training manual.

–   Receive final comments from SD Team on the training plan and materials and

–   Weekly Progress Report (word document)

2 weeks after project kick-off meeting

4 weeks after project kick-off meeting

 

 

Weekly

Task 3 – Run the different trainings in the different directorates in accordance to IGPA project procedures –   In week 5, STTA PMP Experts incorporate all comments and submit final training plan and materials including training manual and PPPs).

 

–   In week 6, Start the implementation of training in each provincial water directorate both national and local levels per the approved plan – total trained is 20 staff

5 weeks after project kick-off meeting

 

 

6 weeks after project kick-off meeting

Task 4 – Submit the final training report, training materials, manuals and PPP After completing each training in the different Provisionals, the STTA PMP Experts shall submit the following:

–   The STTA PMP Experts shall submit the final presentation materials, including the training schedule, attendance sheets, pre & posttests, PPP, training manual and final report for that training supported with photos, to the IGPA/Takamul team for approval.

The final report not to exceed 15 pages, excluding attachments and photographs, summarizing the work undertaken by activity and achievements.

–   The body of the report shall be submitted in English

–   One hard copy and a soft copy (MS-Word and PDF format) is required

–   The final report must include a detailed description of the consultant’s work on each task

–   The Final Report to include a detailed lessons learned section that captures the successes and challenges of the activity.

–   Hand over workshop with 60 participants from both national and local level, where all Training Materials, power point slides, training manuals, and copy of the final report with summary of challenges and lessons learned to the Ministry of Construction, Housing, Municipalities and Public Works (MCHMPW)

12 weeks after project kick-off meeting

 

 

 

 

 

14 week after project kick-off meeting

 

*Note: All documentation, including completed forms, questionnaires, meeting records, reports, presentation slides, training records, etc. shall conform to IGPA / MEL requirements, which should be obtained from the MEL Director.

  1. Deliverable Timeframe

 

 

Task Deliverable W1 W 2 W 3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14
Task 1 – Introductory meetings with the Service Deliver Lead and Team Mobilisation, project kick-off meeting,

·        Propose his plan of how the project will be executed, indicating the training materials outline, proposed training plan for the different provincials’ both national and local levels

·        Agree on the communication protocol that describes how communication will be managed

·        Develop and share a selection criteria for how to select the participants.

Task 2 – Develop and obtain IGPA SDL approval on the training plan, materials outlines, curriculum, power point presentation and training manual. ·        Within 2 weeks of inception the STTA PMP Experts will present the draft training plan and training materials,

·        Within 4 weeks, the STTA PMP Experts shall submit the power point presentations and draft training manual.

·        Receive final comments from SD Team on the training plan and materials and

·        Weekly Progress Report (word document in English)

Task 3 – Run the different trainings in the different directorates in accordance to IGPA project procedures ·        In week 5, STTA PMP Experts incorporate all comments and submit final training plan and materials including training manual and PPPs).

 

·        In week 6, Start the implementation of training in each provincial water directorate both national and local levels per the approved plan Total trained is 20 Staff

Task 4 – Submit the final training report, training materials, manuals and PP

 

After completing each training in the different Provisionals, the 2 PMP Experts shall submit the following:

·        The STTA PMP Experts shall submit the final presentation materials, including the training schedule, attendance sheets, pre & posttests, PPP, training manual and final report for that training supported with photos, to the IGPA/Takamul team for approval.

The final report not to exceed 15 pages, excluding attachments and photographs, summarizing the work undertaken by activity and achievements.

·        The body of the report shall be submitted in English

·        one hard copy and a soft copy (MS-Word and PDF format) is required

·        The final report must include a detailed description of the consultant’s work on each task

·        The Final Report to include a detailed lessons learned section that captures the successes and challenges of the activity.

·        Hand over Work shop with 60 participants from national and local level, where all Training Materials, power point slides, training manuals, and copy of the final report with summary of challenges and lessons learnd to the Ministry of Construction, Housing, Municipalities and Public Works (MCHMPW)

  1. Required Qualifications & Skills
  • Bachelor’s Degree in Commerce, Business Administration, PMP Training Certificate or equivalent
  • At least 15 years of experience in related technical area. In-depth knowledge of Project management in Government Ministries / Provincial Directorates and customer service practices
  • Experience in Project Management and Governmental Budgets
  • Ability to conduct classroom training & on-the-job capacity building
  • Regional or international experience desirable, particularly in post-conflict and complex environments.
  • Excellent writing, reading and verbal communication skills essential
  • English and Arabic essential, Kurdish Language is optional
  • Ability to preTraining reports
  • Facilitation skills with persuasion abilities
  • Computer skills: proficient in the use of MS Office package

The STTA is required to review and agree to the MEL requirements which will be shared by HR upon selection of the STTA.

More Information

  • This job has expired!