Supply Chain & Tendering Manager

 

VACANCY ANNOUNCEMENT

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Ultimate Talent Company is seeking on behalf of a Well-known National Group specialized in Construction, Oil & Gas fields for a talented and qualified candidates for Project Manager Position:

Vacancy No.	UT-IRQ-013
Position	Supply Chain & Tendering Manager
Reporting to	Deputy CEO
No. of Position:	1
Working Station:	Erbil
Type of Employee	National Staff
Announcement Date:	17 July 2023
Application deadline:	30 July 2023

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Job Summary:

Supply Chain & Tendering Manager primary responsibility is to oversee and optimize all aspects of the company’s supply chain operations and manage the tendering process for new projects. You will play a crucial role in ensuring the smooth flow of materials, equipment, and services necessary for construction projects, while also strategically procuring contracts and opportunities that align with the company’s goals.

Duties and Responsibilities:

• Collaborates with other departments and stakeholders to identify and maintain resources needed to establish and provide an effective supply chain.
• Maintains required quantity of supplies and materials to optimize production, as well as monitoring inventory levels and ordering replenishment supplies when necessary.
• Develops and maintains detailed inventories of materials and supplies located in the company, at sites, and in the factory.
• Identifies optimal shipment and transportation routes with attention to consolidation of warehousing and
• Assesses the need for material-handling equipment and staffing; makes recommendations to ensure efficient loading, unloading, movement, and storage of materials.
• Negotiates prices for raw material and delivery with suppliers, vendors, and/or shipping companies.
• Participates as an advisory member of the product development team, providing information and guidance on availability and cost of supplies and materials.
• Monitors the performance of suppliers, assessing their ability to meet quality and delivery requirements; identifies and qualifies new suppliers in collaboration with other departments.
• Monitoring competitors’ activities and making strategic decisions based on competitor activity.
• Developing plans for the use of technology within the supply chain as well as analyzes current inventories and procedures; suggests to increase efficiency and profitability and reduce costs.
• Establishing standards and executing strategies and procedures to ensure products are produced efficiently and effectively that align with company’s financial goals, while ensuring quality and safety; implements subsequent changes to processes.
• Preparing reports on supply chain activities to assist management in making effective business decisions.
• Analyzing data on customer demand, competitor activity, and labor costs to make informed business decisions.
• Ensuring that all aspects of the supply chain comply with relevant laws and regulations.
• Study the tender documents and prepare submission documents – Technical and Commercial.
• Prepare the tender costing documents and prepare a response time for the same.
• Ensure all the requirements of the tender documents are complied with and list out the non- compliance if any.
• Estimate the Tender Bond / Performance Bond and liaise with Finance Department for its arrangement as per the requirements of the tender.
• Liaise with Insurance, Operation and Finance Departments to ascertain compliance and incorporate the data obtained in the Tender Costing.
• Arrange meeting with the Operation and HR Departments to develop project operational plan, manpower mobilization and best approaches to undertake the project.
• Attend the Technical Clarification meetings and Site Visits scheduled by the clients and prepare a formal response.
• Effectively organize and ensure that mobilization of required resources is carried on smoothly within the period set out in the tender upon the contract award.
• Prepare Power Point presentations to the Project Clients and present the Company Profile and also the Project Implementation Plans and approach.
• Review the clauses of Contracts, involve in the Contract Negotiations, provide inputs, advice & discuss with the CEO for the possible solutions to the commercial issues.
• Initiate and update Online / Offline Registration of the Company and prepare the documents, obtain relevant information for the Pre-qualification.
• Ensure appropriate relations, communications and correspondence with Corporate Clients.
• Advice the Sales team regarding the prices, costing, resale values, and the technical requirements.
• Prepare Sales Report Monthly / Quarterly / Yearly or as and when required by the management.
• Performs other related duties as assigned.

Required Qualifications and Skills:

• Bachelor Degree in Engineering, Master Degree or PMP is an advantage;
• Minimum 10 Years of Experience in Supply Chain Position or field (Including minimum 5 years of experience in Managerial roles or positions);
• Fluency in Kurdish or Arabic languages and English and Turkish languages are essential;
• Proficiency in Microsoft Office, (Word, Excel, Powerpoint, Project Management and Outlook);
• Excellent organizational and time-management skills;
• A team player with leadership abilities;
• Ability to work under pressure and meet tight deadlines;
• Excellent interpersonal and negotiation skills with a proven ability to create and maintain positive working relationships with vendors, suppliers, shippers, and customers;
• Strong supervisory and leadership skills;
• Excellent organizational skills and attention to detail;
• Thorough understanding of company products and logistics;
• Strong analytical and problem-solving skills.

Working Condition and Benefit Package:

• Working Days & Hours: 6 days per week & 8 Hours per day;
• Salary:3000 USD- 3500 USD per month, based on candidate experience and knowledge;
• Annual Leave: 20 Working Days per Year;
• Public Holiday: 16 Working Days per Year;
• Communication: Sim-Card, Internet & Monthly Scratch Card for business purpose.