Procurement Coordinator

Procurement and Supply Chain Management
• Carry out procurements in line with the MAG Procurement Policy and Handbook and ensure that MAG’s
procurement policies, procedures and guidelines are known, implemented and adhered to.
• Work in collaboration with other departments, as well as suppliers to implement an effective, timely and
efficient procurement process.
• Assist the CPLM in consolidating procurement plans across different projects and bases to enable the
amalgamation of purchases and reduce spot-buying and small transactions.
• Provide regular updates on procurement activities, notably through updates of the Procurement Tracker.
• Support dissemination of best practices and ensure key MAG policies are adhered to by suppliers,
including those related to safeguarding, anti-corruption/anti-bribery, anti-human trafficking and antislavery.
• Assist CPLM in performing spot checks.
• Ensuring that the procurments are made in a manner that they do not fall under audit observations or
unallowable costs.
• Take lead/ support the CPLM in launching national and international tenders and where possible put in
place standby Framework agreements.

Procurement and Supply Chain Management
• Carry out procurements in line with the MAG Procurement Policy and Handbook and ensure that MAG’s
procurement policies, procedures and guidelines are known, implemented and adhered to.
• Work in collaboration with other departments, as well as suppliers to implement an effective, timely and
efficient procurement process.
• Assist the CPLM in consolidating procurement plans across different projects and bases to enable the
amalgamation of purchases and reduce spot-buying and small transactions.
• Provide regular updates on procurement activities, notably through updates of the Procurement Tracker.
• Support dissemination of best practices and ensure key MAG policies are adhered to by suppliers,
including those related to safeguarding, anti-corruption/anti-bribery, anti-human trafficking and antislavery.
• Assist CPLM in performing spot checks.
• Ensuring that the procurments are made in a manner that they do not fall under audit observations or
unallowable costs.
• Take lead/ support the CPLM in launching national and international tenders and where possible put in
place standby Framework agreements.

General Responsibilities
• Work within the framework of MAG’s core values.
• Act as an ambassador for MAG.
• Participate in meetings as required.
• Work in compliance with MAG’s Equal Opportunities, Code of Conduct and Dignity at Work Policies.
• Undertake and apply learning from appropriate training and development programmes.
• Undertake any other duties as may be required.
Safeguarding
• Work in compliance with/ uphold MAG’s Safeguarding framework – Policy on Personal Conduct,
Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice
(Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery.
• Encourage an open and transparent way of working that facilitates a strong safeguarding culture within
and between teams.
• Ensure that all staff understand the provisions clearly and challenge any unacceptable behaviour

Person Specification
Essential Experience
• A Bachelors degree with good English reading, writing and speaking skills.
• Minimum of 5 years demonstrated experience in procurement and logistics preferably with an
INGO/UN.
• Experience in procurement.
• Knowledge/experience of local legislation/requirements and international donor requirements.
Essential Skills and Knowledge
• Self-Organized, team player and ability to work under limited supervision.
• Supervision skills, able to motivate and control a small team.
• Good literacy, numeracy and IT skills (e.g. Word/Excel).
• Good in written and spoken English, Kurdish and Arabic languages.
• Ability to maintain clear record keeping systems to monitor supply chain and asset management.
• The ability to communicate both in person and on paper.
• Proven negotiation skills.
• Valid driving licence.