HR & Admin Officer – Erbil

Vara Company is seeking for a highly skilled and experienced (HR & Admin Officer) to join our team in Erbil.

Job Description

Job title:                            HR & Admin Officer

Reporting to:                     HR Manager  – Admin Manager 

Salary:                                Negotiable

Hours:                                Working Time Based on Company Policy

Location:                            Vara Company / Erbil

Key responsibilities & duties

• Assist in the recruitment process by posting job openings, screening resumes, scheduling interviews, and coordinating candidate communications.
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
• Provides quality customer service for all clients including answering telephone enquiries.
• Coordinates and undertakes booking of travel, catering, events, special functions and meetings as required.
• Maintains administration systems, including diaries, records, mail, filing and archiving of records.
• Coordinates and undertakes purchasing of office supplies, and acts as incurring and certifying officer for purchases.
• Collaborate with the HR Manager to conduct initial interviews and assessments of potential candidates.
• Maintain recruitment records and assist in the preparation of recruitment reports as needed.
• Coordinate new employee onboarding processes, including preparing new hire paperwork, conducting orientation sessions, and assisting with employee setup in HR systems.
• Support the HR Manager in conducting exit interviews and processing employee separations, including coordinating final paperwork and exit procedures.
• Assist in the development, implementation, and communication of HR policies and procedures, ensuring compliance with legal requirements and industry best practices.
• Provide guidance to employees on HR policies and address inquiries or concerns under the direction of the HR Manager.
• Support the HR Manager in updating employee handbooks and other HR-related documentation.
• Serve as a point of contact for employee inquiries and provide support in resolving employee relations issues, escalating complex matters to the HR Manager as needed.
• Assist in conducting investigations into employee complaints, grievances, or disciplinary issues, maintaining confidentiality and impartiality.
• Support the coordination of employee training and development initiatives, including identifying training needs, scheduling training sessions, and tracking attendance.
• Assist in maintaining training records and evaluating the effectiveness of training programs.
• Maintain accurate and up-to-date employee records in HRIS and other systems, ensuring data integrity and confidentiality.
• Assist in payroll processing activities, including timekeeping, payroll adjustments, and benefit administration.
• Support the HR Manager in generating HR reports and analytics for management review and decision-making.
• Assist in ensuring compliance with relevant labor laws, regulations, and company policies.
• Support the HR Manager in preparing and submitting regulatory reports and filings as required.
• Manage schedules and deadlines (for driver & maintenance work)
• Checking company cars (maintenance & other)
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Work experience & skills

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• English, Arabic and Kurdish required
• Previous experience in an HR administrative role or internship is preferred.
• Knowledge of HR practices, policies, and employment laws.
• Strong problem-solving and organization skills.
• Excellent communication skills with close attention to detail
• Comfortable working independently when needed, or as part of a team
• Strong communication and interpersonal skills, with the ability to maintain confidentiality and professionalism.